DATE: March 5, 2024
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Authorize Sole-Sourced Components for Biola Community Sidewalk Improvements Contract
RECOMMENDED ACTION(S):
TITLE
1. Make a finding as required by Public Contract Code Section 3400 that specification of certain products for the holophane lighting components by brand or trade name for the lighting system at the Biola Community Sidewalk Improvements project is compliant with the provisions of Public Contract Code Sections 3400(c)(2) and 3400(c)(3); and
2. Authorize staff to incorporate these specific lighting system components within the existing project design which will be put out to bid.
REPORT
Approval of the recommended action would allow for standardized products for operational and aesthetic purposes at the Biola Community Sidewalk Improvements project. The specified components are already in use at a previously completed sidewalk project in Biola, and specifying their usage at the upcoming project will provide consistency to facilitate component interchangeability, maintenance, and consistency of appearance. This item pertains to a project in District 1.
ALTERNATIVE ACTION(S):
Declining to approve the recommended action would create maintenance and integration issues for the Biola Community Services District (CSD) when item replacement or maintenance is required, and would impact aesthetic uniformity.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The costs for the sole sourced items are estimated at $44,000 and will be paid for by the Biola CSD through a cooperative agreement approved by your Board on November 2, 2021. A separate item will be brought before your Board to award the construction contract after the project is advertised and bids are opened. Contract construction costs are estimated to range between $1,329,000 to $1,469,000 and will be funded throu...
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