DATE: March 5, 2024
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: Agreement with Sound Contracting, Inc.
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to suspend the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances, as Sound Contracting, Inc. has extensive knowledge of the County's operating system, network, and equipment, and is the only local vendor that can respond timely to requests for warranty and maintenance work; and
2. Approve and authorize the Chairman to execute a retroactive Agreement with Sound Contracting, Inc., for audiovisual equipment and services, effective December 4, 2023, not to exceed five consecutive years, which includes a one-year base contract and four optional one-year extensions, total not to exceed $5,000,000.
REPORT
There is no additional Net County Cost associated with the recommended action(s), which will allow the Internal Services Department-Information Technology Division (ISD-IT) to continue to acquire audiovisual equipment and services to furnish and update the County's various conference and training rooms, as well as provide timely warranty and maintenance work. This item is countywide.
ALTERNATIVE ACTION(S):
If your Board does not approve the recommended actions, County departments will not have access to an efficient method to update their conference and training rooms, or to receive warranty and maintenance work. Services would be provided on an as-needed basis, which could result in higher costs and delays.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
ISD-IT's request for suspension of the competitive bidding process is consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances, as Sound Contracting, Inc. (Sound Contracting) has extensive knowledge of the County's operating system, network, and ...
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