DATE: June 4, 2024
TO: Board of Supervisors
SUBMITTED BY: Susan L. Holt, Director, Department of Behavioral Health
SUBJECT: Department of Behavioral Health Budget Transfer
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Clerk of the Board to execute Budget Transfer No. 18 transferring FY 2023-24 appropriations in the amount of $40,596 from Account 7295 (Professional & Specialized Services) to Account 8300 (Equipment) within the Department of Behavioral Health Organization 5630, for the purchase of six copiers.
REPORT
There is no increase in Net County Cost associated with the recommended action, which will allow the Department of Behavioral Health to replace equipment that has been determined inefficient and inadequate to meet current operational needs and is at high risk of failure due to exceeding its useful life. The recommended budget transfer will allow for a transfer of funds for the purchase of capital asset equipment, with no increase in Net County Cost.
ALTERNATIVE ACTION(S):
There is no viable alternative action. If the recommended action is not approved, the Department will not have the ability to record the purchased equipment in the Asset Management Software, which is necessary to meet current operational needs.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. Approval of the recommended action will transfer $40,596 in budgeted appropriations from account 7295 (Professional & Specialized Services) to account 8300 (Equipment).
DISCUSSION:
In October 2023, the Department evaluated current equipment and determined that several copiers were at high risk of failure during FY 2023-24 due to exceeding their recommended useful life. The copiers are utilized throughout the Department to scan, print, and copy Health Insurance Portability and Accountability Act (HIPAA[AR1]) and Personal Identifying Information (PII)[AR2] documents. The recommended replacement schedule included the purchase of six ...
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