DATE: June 4, 2024
TO: Board of Supervisors
SUBMITTED BY: Edward Hill, Chief Operating Officer/ Interim Director of Internal Services/ Chief Information Officer
SUBJECT: Master Equity Lease Agreement with Enterprise Fleet Management, Inc.
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute a Master Equity Lease Agreement with Enterprise Fleet Management, Inc., effective June 10, 2024, not to exceed three consecutive years, which includes a two-year base contract and one optional one-year extension; and
2. Authorize the Director of Internal Services/Chief Information officer or their designee to authorize and execute documents associated with the day-to-day activities of the Enterprise Master Equity Lease Agreement.
REPORT
There is no additional Net County Cost associated with the recommended actions, which will allow the Internal Services Department - Fleet Services Division (ISD-Fleet) to execute a Master Equity Lease Agreement (MELA) with Enterprise Fleet Management, Inc. (Enterprise), to continue to provide an alternative method for County departments to procure vehicles through an open-end leasing model that allows departments to replace aged vehicles without requiring high up-front costs. The proposed MELA will not replace the current County ownership and acquisition of vehicles. Instead, this will supplement the County's existing fleet ownership. This item is countywide.
ALTERNATIVE ACTION(S):
Your Board could choose to not approve the recommended actions, and ISD-Fleet would have to revert to its original method of procuring vehicles for County departments. Alternatively, your Board may direct ISD-Fleet to seek alternative methods to supplement the procurement of vehicles.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. The MELA does not create any financial obligation on the part of the County. Once the MELA is executed, it will allow the County to enter into lease schedule...
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