DATE: August 6, 2024
TO: Board of Supervisors
SUBMITTED BY: Kirk Haynes, Chief Probation Officer
SUBJECT: Agreement with JBI, L.P. dba Justice Benefits, Inc.
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34, determine that an exception to the requirements for competitive bids or requests for proposals is satisfied due to unusual or extraordinary circumstances, and that the best interests of the County would be served by entering into an agreement with JBI, L.P. dba Justice Benefits, Inc. (JBI), the only vendor that provides its proprietary RMS system, which assists the Probation Department with all aspects of the Federal Title IV-E program; and
2. Approve and authorize the Chairman to execute a retroactive Agreement with JBI for grant-claiming services for the Federal Title IV-E program for the Probation Department, effective July 25, 2024, not to exceed five consecutive years, which includes a three-year base term and two optional one-year extensions, total not to exceed $600,000.
REPORT
There is no Net County Cost associated with the recommended actions. The costs for the recommended agreement will be funded with Title IV-E revenue. The open-ended entitlement grant program is designed to provide case management and legal representation services to juveniles at imminent risk of being removed from their home and placed in a foster or group home, or who are already in a foster or group home. Approval of the recommended actions will allow JBI to continue to provide professional services to assist the Probation Department with all aspects of Federal Title IV-E claims. JBI's random time keeping system (RMS), is proprietary, and Probation staff have been trained in this system. This item is countywide.
ALTERNATIVE ACTION(S):
If the recommended actions are not approved, the Probation Department will not be able to use JBI's services to assure that its Title IV-E claims are in compliance with Federal and State regulations.
RETROACTIVE:
The re...
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