DATE: August 6, 2024
TO: Board of Supervisors
SUBMITTED BY: Edward Hill, Chief Operating Officer/ Interim Director of Internal Services/Chief Information Officer
Paul Dictos, CPA, Assessor-Recorder
SUBJECT: Agreement with Tyler Technologies, Inc.
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP34), determine that an exception to the competitive bidding requirements under AP 34 is satisfied and a suspension of competition is warranted due to unusual or extraordinary circumstances, and that the best interest of the County would be served by entering into an agreement with Tyler Technologies, Inc. as the vendor currently provides licensing and professional services and is the only vendor able to provide licensing and professional services for their proprietary cashier software; and
2. Approve and authorize the Chairman to execute a retroactive Agreement with Tyler Technologies, Inc. for a cashier software system for the Assessor-Recorder's Office, effective February 1, 2024, and not to exceed six consecutive years, which includes a five-year base contract and one automatic one-year renewal, total not to exceed $2,596,286.
REPORT
There is no additional Net County Cost associated with the recommended actions, which will allow the Assessor-Recorder's Office to continue to use Tyler Technologies, Inc.'s (Tyler Tech) cashier software system for the recording, maintenance and preservation of all official records and indices associated with land records, including deeds, liens, and maps, and all documents associated with vital statistics, including births, deaths, and marriages. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, the Assessor-Recorder's Office will not be able to continue to record, maintain, and preserve all official records and indices associated with land records and all documents associated vital statistics. Your Board may...
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