DATE: September 10, 2024
TO: Board of Supervisors
SUBMITTED BY: Edward Hill, Chief Operating Officer/Interim Director, Internal Services/Chief Information Officer
SUBJECT: Agreement with Commvault Systems, Inc.
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34), determine that an exception to the competitive bidding requirements under AP 34 is satisfied and a suspension of competition is warranted due to unusual or extraordinary circumstances, and that the best interests of the County would be served by entering into an agreement with Commvault Systems, Inc. as the vendor currently provides maintenance, support, and licensing for their proprietary software which provides the backup and recovery systems for critical applications used through the County; and
2. Approve and authorize the Chairman to execute an Agreement with Commvault Systems, Inc. for maintenance, support, and licensing for software which provides the backup and recovery system for critical applications, effective September 17, 2024, for a three-year term, total not to exceed $354,114.
REPORT
There is no additional Net County Cost associated with the recommended actions, which will allow the Internal Services Department, Informational Technology division (ISD-IT) to suspend the competitive bidding process to continue using Commvault Systems, Inc. (Commvault) for the backup and recovery of critical applications. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions the County would be without necessary backup storage or recovery systems, which would leave the County vulnerable to potential loss of, or damage to, critical files with limited ability to recover or restore the data. Your Board may direct staff to issue a competitive bid for a new vendor to provide backup and recovery solutions for the County, but this would result in increased costs associated with the transiti...
Click here for full text