DATE: September 10, 2024
TO: Board of Supervisors
SUBMITTED BY: Edward Hill, Chief Operating Officer/ Interim Director of Internal Services/ Chief Information Officer
David Luchini, Director, Department of Public Health
SUBJECT: Agreement with ESi Acquisition, Inc. for WebEOC Support
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34), determine that an exception to the competitive bidding requirements under AP 34 is satisfied and a suspension of competition is warranted due to unusual or extraordinary circumstances, and that the best interests of the County would be served by entering into an agreement with ESi Acquisition, Inc., as it is the only authorized provider of WebEOC support and system updates; and
2. Approve and authorize the Chairman to execute an Agreement with ESi Acquisition, Inc. for the purchase, installation, training, and maintenance of WebEOC, an Electronic Crisis Management System, effective upon execution, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $354,626.
REPORT
There is no additional Net County Cost associated with the recommended actions, which will provide the Department of Public Health's - Office of Emergency Services (OES) with a system that allows real-time information sharing between agencies during an emergency event. The County has used the WebEOC system since 2012, and this agreement will provide for the continued maintenance and support for the WebEOC system. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, OES would perform its emergency management functions without the capabilities of a crisis management system.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
It is requested that the County find under AP 34 that an exception to the competitive bidding requirement is satisfied, and a suspension of c...
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