DATE: June 24, 2025
TO: Board of Supervisors
SUBMITTED BY: Mike Kerr, Director of Information Technology/Chief Information Officer
SUBJECT: Budget Resolutions for the Emergency Operations Center Office Remodel
RECOMMENDED ACTION(S):
TITLE
1. Adopt Budget Resolution increasing the FY 2024-25 appropriations for Local Assistance Fund Org 1034 in the amount of $500,000 (4/5 vote); and
2. Adopt Budget Resolution increasing the FY 2024-25 appropriations and estimated revenues for the Information Technology Services Department Org 8905 in the amount of $500,000 (4/5 vote).
REPORT
There is no additional Net County Cost associated with the recommended actions. Approval of the recommended actions will allow for the transfer of $500,000 from the Local Assistance Fund Org 1034 into the Information Technology Services Department (ITSD) Org 8905 to pay for remodel expenses associated with the Emergency Operations Center (EOC) moving into Pontiac Building 6.
ALTERNATIVE ACTION(S):
Your Board could decline the transfer of funds for the remodel expenses associated with the dedicated EOC. However, if the transfer were denied, ITSD would not have sufficient appropriations and revenues to pay for the remodel.
FISCAL IMPACT:
There is no increase in Net County Costs associated with the recommended actions. The estimated $500,000 in cost associated with the remodel of the building to accommodate the dedicated space for the EOC and all ITSD/General Services Department (GSD) staff will be paid for through the transfer of fund to ITSD Org 8905 from the Local Assistance Fund Org 1034.
Approval of the recommended actions will increase the FY 2024-25 appropriations and estimated revenues for ITSD Org 8905 and will increase the FY 2024-25 appropriations in the Local Assistance Fund Org 1034 by $500,000. Sufficient revenues have been included in the FY 2024-25 Adopted Budget for Org 1034.
DISCUSSION:
On November 28, 2023, the Board approved the purchase of 200 W. Pontiac Building 4. A portion of the funds used for the purchase of Pontiac Building 4 were provided by the Local Assistance Fund Org 1034 for the allocation of 2,979 square feet of the building that was to be used for a dedicated EOC. Since that time, it has been determined that the space at 200 W. Pontiac Building 4 will be used to support the Probation Department.
The dedicated EOC has since moved into Pontiac Building 6, which is occupied by ITSD and GSD. Pontiac Building 6 has historically been the home for the EOC on an as needed basis due to its existing infrastructure. The benefit of collocating with the ITSD enhances the efficiency and effectiveness of emergency response operations.
The allocation of a specific space in Pontiac Building 6 for the EOC, which can be activated immediately when needed, will enhance the County’s preparedness and emergency response capabilities.
REFERENCE MATERIAL:
BAI #57, November 28, 2023
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with the Clerk - Budget Resolution (Org 1034)
On file with the Clerk - Budget Resolution (Org 8905)
CAO ANALYST:
Amy Ryals