DATE: June 12, 2018
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Contract 18-01-C, Walnut Avenue Shoulder Improvements
RECOMMENDED ACTION(S):
TITLE
1. Adopt plans and specifications for Contract No. 18-01-C, Walnut Avenue Shoulder Improvements located between Elkhorn and Conejo Avenues, receive verbal report on the bid opening, and award to the bidder with the lowest responsive bid.
2. Authorize the Director of the Department of Public Works and Planning, or designee, to execute Contract Change Orders up to the limit allowable under California Public Contract Code, section 20142 for Contract 18-01-C.
REPORT
The first recommended action will authorize the award of a project to improve the shoulder on Walnut Avenue between Elkhorn and Conejo Avenues. The second recommended action will allow the Director of the Department of Public Works and Planning, or designee, to execute change orders up to the statutory limit. The improvements will be paid out of Road Fund 010. This item pertains to a location in District 4.
ALTERNATIVE ACTION(S):
If the first recommended action is not approved, the project will be delayed. If the second recommended action is not approved, the Director’s authority to approve Contract Change Orders will be limited to a lesser amount than allowed under the Public Contract Code.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. The contract construction cost is anticipated to range between $395,000 and $437,000. The costs will be paid for out of the Department’s Road Fund. Sufficient appropriations are included in the Department’s FY 2017-18 Org 4510 Adopted Budget.
DISCUSSION:
The work to be done consists, in general, of adding two feet of new paved shoulder to each side of the roadway on Walnut Avenue from Elkhorn to Conejo Avenues, a distance of approximately 2.0 miles. Signs, object markers, delineators, and pavement markings will also be installed. The purpose of the project is to improve air quality by decreasing the amount of airborne particulate matter caused by vehicles traveling along the roadway.
The first recommended action allows Department staff to present the results of the bid opening held on June 7, 2018 for the subject project. The bid results were posted for public viewing on the Department’s website prior to today’s Board hearing.
The second recommended action will allow the Department’s Director, or designee, to execute change orders for the project up to the statutory limit, based on the lowest responsive bid amount. The Public Contract Code (PCC), section 20142 limits the extent to which the PWP Director may be authorized to execute Contract Change Orders to 10% of the first $250,000, plus 5% of the contract amount in excess of $250,000, up to a maximum authorization of $210,000. However, the Board’s policy, last updated in 1991, limits the Director’s authority to the amount of 10% of the first $250,000, plus 1% of the contract amount in excess of $250,000, up to a maximum authorization of $100,000. The Board’s authorization for the Director to approve Contract Change Orders up to this statutory limit would reduce the time required to process changes, reduce paperwork, help keep cost down, and reduce potential claims for additional cost and time due to administrative delays. The Contract Change Order authorization would not apply to, nor allow changes to, the scope of the work.
Plans and specifications were prepared by the Department’s Design Division. It is anticipated that construction for the project will begin in July 2018 and be completed in August 2018.
ATTACHMENTS INCLUDED AND/OR ON FILE:
Location Map
CAO ANALYST:
Sonia M. De La Rosa