DATE: May 9, 2023
TO: Board of Supervisors
SUBMITTED BY: Kirk Haynes, Chief Probation Officer
SUBJECT: Retroactive Third Amendment to Revenue Agreement with FCSS for TIP
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a retroactive Third Amendment to revenue Agreement with the Fresno County Superintendent of Schools for the Truancy Intervention Program, effective January 1, 2023, with no change to the term of July 1, 2020 through June 30, 2023 and increasing the maximum by $3,450 to a total of $691,031.
REPORT
There is no additional Net County Cost associated with the recommended action. The recommended action will add Pacific Union Elementary School District into the agreement with Fresno County Superintendent of Schools (FCSS), and will reduce the service level to Orange Center Elementary School District. The recommended amendment will provide an increase in the partial funding for the two Deputy Probation Officer (DPO) positions providing services to support the Truancy Intervention Program (TIP). Due to the collaborative nature of this agreement, the Department recommends the Board deviate from the County policy requiring full cost recovery (including indirect costs). This practice is consistently applied to similar agreements with other school districts. This item is countywide.
ALTERNATIVE ACTION(S):
If item is not approved, Pacific Union Elementary School District would not be added into the TIP agreement.
RETROACTIVE AGREEMENT:
The Probation Department has been in discussions with FCSS regarding adding the school district to the agreement and changing the service level to Orange Center Elementary School District since late 2022. An agreement was reached in early 2023, and the Department began providing services in January of 2023. FCSS obtained Superintendent approval on April 10, 2023. The recommended third amendment is being brought before your Board on the next available Board date within established County deadlines. The recommended third amendment is effective retroactive to January of 2023.
FISCAL IMPACT:
There is no additional increase in Net County Cost associated with the recommended action. The total salary and benefit cost for 2 DPOs to provide services to support TIP for the current fiscal year is $300,023, with estimated increases of 3% per year for future salary and benefit costs. In addition, vehicle and radio costs associated with these positions are estimated at $13,614 per year. For the 2022-23 school year, FCSS will provide a total of $146,933 towards the costs of the two DPO positions, with the remaining $166,704 funded with Juvenile Justice Crime Prevention Act (JJCPA) funds.
Should the agreement be extended beyond the current fiscal year, FCSS will provide a total of $148,658 per year, with the remaining estimated $173,980 for FY 2023-24 funded with JJCPA funds. The recommended amendment will result in an increase in funding from FCSS of $1,725 for each subsequent year, should the agreement be extended, due to adding Pacific Union Elementary School District to the agreement.
The Probation Department’s current effective indirect rate of 26.54% of salary and benefits is $79,627. It is recommended that FCSS’s portion of the indirect rate not be included due to the collaborative nature of the recommended amendment, which has the potential to not only reduce absenteeism, but is also a prevention program that has been shown to deter students from engaging in future criminal activities. The portion of the indirect costs that may be funded with JJCPA funds is limited to 0.5% ($834 for the current school year and estimated at $870 for the next school year), per funding requirements. Therefore, the Net County Cost for indirect cost is $78,793 for the current contract year, and estimated at $81,145 for FY 2023-24, should the agreement be extended. Sufficient appropriations, estimated revenue, and Probation indirect costs for these positions are included in Probation’s FY 2022-23 Adopted Budget Org 3430, and will be included in future budget requests.
DISCUSSION:
On July 18, 2006, the Board approved a revenue agreement with the FCSS for implementation of a pilot program titled the “Truancy Intervention Program.” Subsequent annual agreements approved by the Board have continued to fund this program, which is no longer considered a pilot. On January 12, 2021, your Board approved a retroactive revenue agreement with FCSS for partial funding of 1.4 FTE DPOs to support the TIP program. On May 25, 2021, your Board approved a first amendment to the retroactive revenue agreement, which added Sanger Unified School District (SUSD) back into the agreement, increasing the DPO’s assigned to the support the TIP program from 1.4 FTE to two DPO positions, and increasing funding as a result. On May 3, 2022, your Board approved a second amendment, which retroactively added Orange Center Elementary School District and Raisin City Elementary School District into the agreement, and provided an increase in the partial funding for the two DPO positions providing services to support TIP. The recommended third amendment will add Pacific Union Elementary School District to the agreement, will reduce the TIP service level to Orange Center Elementary School District, and will provide an increase in the partial funding for the two DPO positions providing services to support TIP, effective retroactive to January of 2023.
REFERENCE MATERIAL:
BAI #40, May 3, 2022
BAI #45, May 25, 2021
BAI #26, January 12, 2021
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Third Amendment to Agreement with FCSS
CAO ANALYST:
Fine Nai