DATE: January 23, 2024
TO: Board of Supervisors
SUBMITTED BY: Kirk Haynes, Chief Probation Officer
SUBJECT: Third Amendment to Agreement with Turning Point of Central California Inc.
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute Third Amendment to Agreement with Turning Point of Central California, Inc., to extend the term of the existing Agreement for transitional housing beds, sustenance, and associated services to eligible offenders, by three months from February 1, 2024 to April 30, 2024, with an option to extend for one additional three-month term until July 31, 2024, with no change to the compensation maximum of $7,972,460.
REPORT
There is no Net County Cost associated with the recommended action, which will approve an extension to the agreement with Turning Point of Central California, Inc. to continue services for transitional housing beds, sustenance, and associated services until July 31, 2024, while the Department completes the procurement process. The current agreement is set to expire on January 31, 2024. The Department is in the process of completing an RFQ for a new agreement for these services, but the process is not yet complete. Sufficient funds remain in the agreement to absorb any costs incurred during the extension. To avoid a lapse in services, an extension is necessary. This item is countywide.
ALTERNATIVE ACTION(S):
If the Board does not approve the recommended action, the Probation Department will have to discontinue the transitional housing program for eligible offenders until the Request for Quotation (“RFQ”) process is completed and a vendor is awarded, which will result in a lapse of services.
FISCAL IMPACT:
There is no Net County Cost associated with the recommended action. There will be no change to the maximum compensation of $7,972,460. The agreement is fully funded with the Assembly Bill 109 funds. Sufficient appropriations and estimated revenues are included in Probation’s Org 3430 FY 2023-24 Adopted Budget.
DISCUSSION:
On November 20, 2018, the County issued an RFQ to solicit proposals from qualified vendors to provide transitional housing, sustenance, support services/resources, programming, and other similar services provided in a safe, clean, drug-free environment for up to 50 participants, both male and female adults on probation or in the Probation Department’s Pre-Trial Program. Turning Point of Central California, Inc., the County’s current vendor at that time for these services, responded to the RFQ, and represented it could provide these services at a compensation rate based on occupancy tier levels matching lowest number of occupants to the highest cost. On January 29, 2019, your Board approved Agreement A-19-039 with Turning Point, which provided for $600,000 annual compensation, and a term maximum compensation of $3,000,000 for transitional housing services.
On May 7, 2019, your Board approved the First Amendment to this Agreement, in conjunction with the Community Corrections Partnership’s (CCP) increase in the allocation of Assembly Bill 109 funding to $1,200,000 annually, increasing the total Agreement maximum to $6,000,000. This allowed for an increase in the average number of occupied beds in the program from five to approximately 49. This also provided the most cost-effective rate of $67.55 per bed, per day. Prior to this action, the Department’s funding level of $600,000 per year would have maintained approximately five occupied beds at the rate of $363.06 per bed per day based on the rate received during the November 2018 RFQ process. As the number of occupied beds per day increases for each factor of 10, the rate tier decreases.
On November 19, 2019, your Board approved and authorized the execution of the retroactive Grant Application/Agreement with the Board of State and Community Corrections for the Edward Byrne Justice Assistance Grant for the period of October 1, 2019, to December 31, 2022, in the amount of $3,136,875. The JAG Program’s purpose is to develop re-entry case management and supportive services for individuals, male or female, 18-30 years of age, affiliated or previously affiliated with a gang, who are incarcerated in the Fresno County Jail for at least 60 days and have a medium to high risk to offend. The goal of the JAG Program is to reduce gang activity after release from custody and increase public safety. On May 26, 2020, your Board approved the Second Amendment to the agreement with Turning Point, increasing the total agreement maximum compensation by $1,972,460, to a total $7,972,460.
Approval of the recommended action will authorize a third amendment with Turning Point of Central California, Inc. to extend the term for three months, from February 1, 2024, until April 31, 2024, with the option to extend for one additional three-month period, until July 31, 2024. The Department is in the process of completing an RFQ for a new agreement for these services. Approval of the recommended action will allow the Department time to complete the RFQ procurement process and bring that agreement to the Board for approval.
REFERENCE MATERIAL:
BAI #46, May 26, 2020
BAI #9, November 19, 2019
BAI #55, May 7, 2019
BAI #53, January 29, 2019
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Third Amendment to Agreement with Turning Point of Central California, Inc.
CAO ANALYST:
Fine Nai