DATE: March 17, 2026
TO: Board of Supervisors
SUBMITTED BY: Sanja Bugay, Director, Department of Social Services
SUBJECT: Amendment No. 1 to Agreement No. 24-090 with Public Works Alliance for Organizational Consulting Services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute Amendment No. 1 to Agreement No. 24-090, for organizational consulting and training services with Public Works Alliance effective upon execution, updating the scope of work to provide additional services, extending the term by two years from April 1, 2026 through March 31, 2028, which includes two optional six-month extensions, and increasing the maximum compensation by $350,000 to a total of $1,050,000.
REPORT
There is no additional Net County Cost associated with the recommended action, which will extend the term of the agreement by two years and modify the scope of work to provide additional consultation and training services. The extension will allow the Department access to Public Works Alliance’s (PWA) revenue maximization expertise as the Department continues to look for service models that both improve service delivery, outcomes and are financially sustainable. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board choose not to approve the recommended action, the Department would be unable to benefit from PWA’s consultation services which may impact revenue maximization efforts and program sustainability.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The increase to the maximum compensation amount of ($350,000) will be accessed beginning March 2026 and will be offset with State and Federal funds ($300,416), 2011 Realignment ($22,171) in lieu of State General Funds for Child Welfare Services and Adult Protective Services Programs that were realigned to counties through Assembly Bill (AB) 118, 1991 Social Services Realignment funds ($24,370) and the required Net County Cost ($3,043) which offsets the General Relief Program share of cost. Sufficient appropriations and estimated revenues are included in the Department’s Org 5610 FY 2025-26 Adopted Budget and will be included in subsequent budget requests.
DISCUSSION:
On February 20, 2024, the Board approved an agreement with PWA to provide organizational consultation, training, and technical assistance services around Medi-Cal and the Family First Preventative Services Act. This was a two-year agreement as the scope of services was anticipated to be complete within two years. All deliverables from the initial scope of services remain on track for completion in that timeframe.
Since entering into that agreement and with the assistance of PWA’s consultation services, the Department has identified certain revenue maximization opportunities in the Medi-Cal sphere, specifically within the Departments Intensive Services Foster Care Division, which would benefit from continuation of PWA’s consultation services. Additional areas of work related to claiming federal funds under title IV-E have also been identified. This amendment adds services in these areas to PWAs scope and provides additional time for completion of these new activities.
This amendment is for one additional year with two optional six-month extensions. This format was chosen to provide flexibility as certain aspects of the consultation work are reliant on other Department work areas. The optional extension provides flexibility for PWA to remain on contract, at no extra cost, in the event that unforeseen delays occur.
Approval of the recommended agreement will allow PWA to provide additional technical support and consulting services.
REFERENCE MATERIAL:
BAI #38, February 20, 2024
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Amendment No. 1 to Agreement with PWA
CAO ANALYST:
Ron Alexander