DATE: August 19, 2025
TO: Board of Supervisors
SUBMITTED BY: Mike Kerr, Director of Information Technology/Chief Information Officer
SUBJECT: Agreement with Everon, LLC
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute an Agreement with Everon, LLC, through a cooperative agreement with the National Association of State Procurement Officials ValuePoint, for maintenance, repair, replacement, and installation of closed-circuit television systems, effective upon execution, with an approximate three-year initial term and two optional one-year extensions through July 31, 2030, total not to exceed $4,000,000; and
2. Authorize the Director of Information Technology/Chief Information Officer, or their designee, to add and remove County service locations and related services pursuant to Exhibits A and B of the recommended Agreement and as operational needs require, with no change to the maximum compensation.
REPORT
There is no additional Net County Cost associated with the recommended actions. The first recommended action will allow the Information Technology Services Department (Department) to use Everon, LLC (Everon) for maintenance, repair, replacement, and installation of closed-circuit television (CCTV) systems through a cooperative agreement between the National Association of State Procurement Officials (NASPO) ValuePoint and Everon.
The second recommended action will allow the Director of Information Technology/Chief Information Officer (Director), or their designee, to add and remove County service locations and related services, as operational needs require, with no change to the maximum compensation. This item is countywide.
ALTERNATIVE ACTION(S):
Your Board may direct staff to release a competitive bid to secure CCTV system maintenance, repair, replacement and installation services. In the interim, should any part of the CCTV system fail, staff would pursue a short-term or emergency Purchase Order to address operational needs, with these services likely procured through a Suspension of Competition.
If your Board does not approve the second recommended action, the Department would return for approval each time the County buys or sells property or needs to modify equipment or services at existing sites. The Department anticipates the number of security cameras to increase as the County acquires new buildings and enhances visibility at current County locations.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. The maximum compensation for the recommended Agreement is $4,000,000 and will be funded by chargebacks to user departments.
Sufficient appropriations and estimated revenues exist in Information Technology Services Org 8905, and will be included in the FY 2025-26 and subsequent Recommended Budget requests for the duration of the term.
DISCUSSION:
To help ensure the safety of employees and the public at County facilities, the County requires ongoing maintenance, repair, replacement, and installation of CCTV systems. With over 300 active cameras across various sites, these systems support surveillance, incident response, and evidence collection, covering both interior and exterior areas.
On June 9, 2020, the Board approved an agreement with Nobico Inc, dba Integrated Electronics (IE) with a potential five-year term from June 19, 2020 through June 18, 2025 and a maximum compensation of $1,200,000. While IE helped provide a systemwide data upgrade and completed various installation projects, the Department explored other procurement options. Everon has the ability to integrate with the County’s current fire and intrusion alarm notifier system, providing a more robust solution to staff and public safety. Beyond system capabilities, Everon’s services support the County’s security goals by simplifying software updates and offering the option for scheduled, routine maintenance. As such, the Department is seeking approval of the recommended Agreement with Everon.
Pursuant to Chapter 4 of the County’s Purchasing Manual, the County may join other public entities in the collective preparation of specification and requests for quotations or proposals, and in making an award to a bidder in compliance with the requirements of the Purchasing Manual. On July 24, 2023, the State of Nevada, Purchasing division, in conjunction with the NASPO ValuePoint Cooperative Purchasing Program, released a Request for Proposal (RFP) No. 99SWC-S1820 to establish agreements with qualified vendors to provide security and fire protection services and related equipment. On July 24, 2023, ADT Commercial, LLC was awarded NASPO Agreement No. 99SWC-NV23-16866 (“NASPO Agreement”) for security and fire protection services. On August 27, 2024, an Amendment to the NASPO Agreement was approved, changing the contractor’s name from ADT Commercial, LLC to Everon, LLC, with no change to the tax identification number for the entity.
The first recommended action approves the recommended Agreement, based on terms set forth in the NASPO Agreement, with an initial approximate three-year term, with two optional one-year extensions. Services include scheduled preventative maintenance for installed equipment, troubleshooting and fixing system or equipment issues, proposals for system improvements and expansion, and the potential for system administration services and increased storage capabilities. California Government Code Section 26202.6 mandates a minimum one-year retention period for recordings from routine video monitoring. The Department anticipates that some systems may require updates to comply with this requirement. Additionally, Everon can integrate with the County’s existing Milestone camera software. Since the County already uses Everon for fire and intrusion alarm maintenance and monitoring, extending their services to CCTV system maintenance would streamline operations and improve responsiveness across multiple security functions.
The second recommended action authorizes the Director, or their designee, to add and remove County service locations and related services pursuant to Exhibits A and B of the recommended Agreement and as operational needs require, with no change to the maximum compensation.
REFERENCE MATERIAL:
BAI #23, June 9, 2020
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Agreement with Everon
CAO ANALYST:
Amy Ryals