DATE: June 10, 2025
TO: Board of Supervisors
SUBMITTED BY: Sanja K. Bugay, Director, Department of Social Services
SUBJECT: Mod C Quarterly Governing Body Report
RECOMMENDED ACTION(S):
TITLE
1. Receive and discuss the Fresno County Mod C Quarterly Governing Body Report and updates for the period of December 14, 2024, to March 13, 2025; and
2. Approve and authorize the Policy and Procedure Guides, Intake Process and Reporting Requirements, listed in Topic 1 of the Mod C Quarterly Report.
REPORT
There is no Net County Cost associated with the recommended actions, which will allow the Department of Social Services (Department) to submit the quarterly report to your Board, acting as the governing body of the Transitional Shelter Care Facility also known as Mod C, in accordance with the Essential Terms of Agreement Between the California Department of Social Services and the County of Fresno (“Essential Terms of Agreement”) where the County agreed to the California Department of Social Services (CDSS) Transitional Shelter Care Facility (TrSCF) Operating Standards Chapter 12 Article 6 Section 86663. This provision requires that quarterly reports be submitted to the Mod C governing body by the Mod C Administrator. This item is countywide.
ALTERNATIVE ACTION(S):
There is no viable alternative action. Should the recommended actions not be approved, the County will be out of compliance with the CDSS TrSCF Operating Standards Chapter 12 Article 6 Section 86663.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. Sufficient appropriations, in the amount of $2,974,299.48, for the operational and administrative costs of Mod C are included in the Org 5610 FY 2024-25 Adopted Budget and will be included in future budget requests for the duration of the contract term.
DISCUSSION:
In accordance with the Essential Terms of Agreement where the County agreed to the CDSS TrSCF Operating Standards Chapter 12 Article 6 Section 86663, the facility’s governing body must conduct governing body meetings at least on a quarterly basis to review and discuss the operation and documents of the facility as specified in Health and Safety Code Section 1520.1(f), and based upon the review, ensure that the facility complies with all applicable regulations and operating standards:
Review and discussion of the facility’s operation shall include the incidents concerning a child in the facility involving contact with law enforcement that were reported to the Department as specified in Section 86661(p).
The first recommended action allows the governing body to receive and discuss the first quarterly report for Mod C. Per CDSS TrSCF Operating Standards Chapter 12 Article 6 Section 86661 (p). In addition to the reporting requirements of Sections 86661, 86662, 86665, and 86761, the licensee who operates a TrSCF shall notify CDSS by the end of CDSS’s next business day. In addition, a written report shall be submitted to CDSS within seven (7) days when
A. Any person violates the personal rights of a child.
B. A child is assaulted by another child or another person at the facility.
C. A child is detained in a juvenile institution.
D. A child requires physical health care in an acute care hospital or mental health services in an acute psychiatric hospital or community treatment facility.
Sections 86661, 86662, 86665, and 86761 of CDSS TrSCF Operating Standards Chapter 12 Article 6 requires the governing body of Mod C to review and discuss reports of: Death of any client from any cause; Death of any client as a result of injury, abuse, or other than natural causes, regardless of where the death occurred; Any complication to a medical condition or to an injury that existed prior to the client’s admission which requires medical treatment; Any injury to any client that occurs in the facility which requires medical treatment; Any unusual incident or client absence which threatens the physical or emotional health or safety of any client; Any suspected physical or psychological abuse of any client; Epidemic outbreaks; Poisonings; Catastrophes; Fires or explosions which occur in or on the premises; Manual restraints; Exceeding Capacity; Budget Overview; and Policy and Procedure Updates.
On February 6, 2024, the Board gave the Executive Director the authority to adopt intermediate Policies and Procedures affecting the County’s TrSCF Plan of Operation, with the understanding that the governing body would give final approval. Final approval from the Mod C governing body is required for the following Department Policy and Procedure Guides (PPG): 03-16-05: Intake Process and 03-16-06: Reporting Requirements. The listed PPGs have completed the standard Department PPG approval process. The second recommended action requests final approval from the Mod C governing body for the PPG to remain in effect.
On February 25, 2025, your Board received and approved the first Mod C Quarterly Governing Body Report.
REFERENCE MATERIAL:
BAI #5, February 25, 2025
BAI #8.1, June 18, 2024
BAI #8, February 6, 2024
BAI #32, January 18, 2022
ATTACHMENTS INCLUDED AND/OR ON FILE:
Mod C Quarterly Report
PPG 03-16-05: Intake Process
PPG 03-16-06: Reporting Requirements
CAO ANALYST:
Ron Alexander