DATE: April 9, 2024
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Award Contract 23-23-C Adams Avenue Shoulder Improvements and Pavement Overlay
RECOMMENDED ACTION(S):
TITLE
Adopt plans and specifications for Contract 23-23-C Adams Avenue Shoulder Improvements and Pavement Overlay, Federal Project No. CML-5942(253) and award to the lowest bidder Emmett Valley Construction in the total amount of $3,281,688.
REPORT
Approval of the recommended action will authorize the award of a Federally funded Congestion Mitigation & Air Quality (CMAQ) Improvement Program and Surface Transportation Block Grant (STBG) project. This item pertains to a location in Districts 1 and 4.
ALTERNATIVE ACTION(S):
If the recommended action is not approved, the project will be delayed or will not be constructed.
FISCAL IMPACT:
There is no Net County Cost associated with the recommended action. The anticipated construction cost for the project, based on the low bid and Director’s allowance for change orders of $176,584, is $3,458,272. This project is 88.53% Federally funded through CMAQ and STBG. The local match of $376,410 will be paid out of the County’s SB-1 Allocation. Sufficient appropriations and estimated revenues are included in the Department of Public Works and Planning - Org 4510 FY 2023-24 Adopted Budget.
DISCUSSION:
Adams Avenue is a two-lane rural road with unpaved shoulders. This project will improve air quality by decreasing the amount of airborne particulate matter disturbed by passing vehicles through widening the road with paved shoulder and placing a new overlay on the road surface.
The work to be done consists, in general, of constructing approximately 4.25 miles of 4-foot-wide paved shoulders with shoulder backing, and placing an asphalt concrete overlay on East Adams Avenue from South Cherry Avenue to 0.25 miles east of South Clovis Avenue, excluding the segment from Cedar Avenue to Maple Avenue due to the Caltrans High Speed Rail improvement.
A bid opening was held on February 22, 2024. Seven bids were received. The low bid of $3,281,687.20, from Emmett Valley Construction, was $303,441.80 or 8.46% lower than the engineer’s estimate of $3,585,129. A list of bidders, their respective bid amounts, and their Disadvantaged Business Enterprise (DBE) Commitments is shown below. As a Federally funded project, there was a DBE goal of 16%.
Bidder Bid Amount DBE Commitment
Emmett Valley Construction $3,281,687.20 17.99%
Cal Valley Construction, Inc. $3,519,928.20 16.3%
Yarbs Grading and Paving, Inc. $3,579,413.20 18.8%
Agee Construction Corporation $3,678,360.00 None submitted
Terra West Construction Incorporated $3,710,088.00 None submitted
Granite Construction Company $4,347,860.80 None submitted
Dawson-Mauldin, LLC $4,386,110.92 None submitted
Plans and Specifications were prepared by Department Staff and are on file with the Department. It is anticipated that construction will commence in May 2024 and will be completed in Fall 2024.
California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA)
Department staff have determined that the Adams Avenue Shoulder Improvements and Pavement Overlay (Project) is categorically exempt from the provisions of CEQA under Section 15301(c) - Existing Facilities and 15304(a) - Minor Alterations to Land. On January 20, 2016, the California Department of Transportation (Caltrans), acting as the Federal lead agency, determined the Project would not have significant impacts on the environment as defined by NEPA, per 23 CFR 771.117(c)(26).
OTHER REVIEWING AGENCIES:
Caltrans provides oversight on Federally funded projects.
ATTACHMENTS INCLUDED AND/OR ON FILE:
Location Map
CAO ANALYST:
Salvador Espino