DATE: June 21, 2022
TO: Board of Supervisors
SUBMITTED BY: Kirk Haynes, Chief Probation Officer
SUBJECT: Agreement with BI Incorporated
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an Agreement with BI Incorporated for the provision of group interventions and related case management services for probation-involved youth, effective July 1, 2022, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $1,800,000.
REPORT
There is no additional Net County Cost associated with the recommended action, as costs for the recommended agreement will be funded with the ongoing California Division of Juvenile Justice (DJJ) allocation funds. The funding is allocated in accordance with SB 823, which stopped the intake of youth to DJJ custodial facilities and transferred responsibility for the custody, care, and supervision of high-risk youth to the local county jurisdiction. Approval of the recommended action will allow BI Incorporated to provide group interventions and related case management services for probation-involved youth, both in and out of custody. This item is countywide.
ALTERNATIVE ACTION(S):
If the recommended action is not approved, the County may have to complete another request for proposal, which will result in a delay in the provision of the services to probation-involved youth in and out of custody, until such time that a new vendor is selected.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action, which will be funded by the ongoing DJJ allocation funding, Org 3440, $360,000 for FY 2022-23. The maximum compensation for the recommended agreement is $360,000 annually, and $1,800,000 for the potential five-year term. Sufficient appropriations and estimated revenue will be included in the FY 2022-23 Probation Org 3440 Recommended Budget and future budget requests.
DISCUSSION:
On September 30, 2020, SB 823 was signed into law, which stopped the intake of youth at the DJJ custodial facilities on July 1, 2021. The DJJ is planned for permanent closure on June 30, 2023. The closure of DJJ transfers responsibility for the custody, care, and supervision of high-risk youth from the DJJ to the local county jurisdiction. As a result, the County created a subcommittee of the multiagency Juvenile Justice Coordinating Council to develop a plan that described the facilities, programs, placements, services, supervision, and reentry strategies that are needed to provide appropriate rehabilitation and supervision services for the DJJ realigned target population and other probation-involved youth.
The Fresno County Juvenile Justice Realignment Plan was created in accordance with SB 823 and based on the requirements outlined in Welfare and Institutions Code (WIC) 1995. The Plan describes the facilities, programs, placements, services, supervision, and reentry strategies needed to provide appropriate rehabilitation and supervision services for the DJJ realigned target population. SB 823 also established the Office of Youth and Community Restoration (OYCR) to oversee the implementation of DJJ realignment to include review of the Juvenile Justice Realignment Block Grant Plan. On April 27, 2021, the Juvenile Justice Realignment Block Grant Plan was initially brought before your Board for review in accordance with funding eligibility requirements provided in WIC 1995. In keeping with funding eligibility requirements, the Plan will be submitted to the OYCR on an annual basis. On June 7, 2022, the updated Plan was brought before your Board for review in accordance with the annual submittal requirements. In accordance with the Plan, the recommended agreement will provide group interventions and case management programming. The programming to be provided by BI is based on social learning theories, cognitive behavioral principles and interventions, corrections interventions, and trauma-informed principles to provide youth with the appropriate services to transition back into the community.
On March 4, 2022, the Purchasing Division of the Department of Internal Services issued Request for Proposal (RFP) Number 22-043, soliciting proposals from qualified agencies to provide services that address all components of group interventions and related case management services to probation-involved youth. The RFP included one addendum, which was issued on March 21, 2022, with a closing date of April 5, 2022. The RFP stated that services will be provided to youth in-custody, youth in the community, and youth being released from the Juvenile Justice Campus (JJC) facility. The RFP indicated that the Department was open to selecting multiple agencies, if needed, to effectively provide the services as described in the scope of work.
The RFP was posted to the Public Purchase website, and four responsive proposals were received. A five-member Review Committee was assembled, including members from the Probation Department, the Department of Behavioral Health, the Department of Social Services, and the National Alliance on Mental Illness. The Review Committee evaluated and ranked the proposals in accordance with the award criteria outlined in the RFP. BI’s proposal was found to be clear, thorough, and most responsive to the RFP, and demonstrated several years of experience providing the requested services within California and Illinois. BI also exhibited in-depth knowledge of the needs of the juvenile population regarding group interventions and case management services, and BI’s cost proposal was found to be the most reasonable and cost effective for the requested services. Therefore, the Review Committee unanimously ranked BI the most responsive and recommended awarding the agreement to BI.
The services to be provided pursuant to the recommended agreement include group therapies that utilize cognitive behavioral therapy in the areas of problem-solving skill development, aggression replacement training, training intended to reduce the risk of misconduct and recidivism, gang intervention modules, and substance abuse programming. Approval of the recommended action will allow BI to provide these services through group interventions and related case management services for probation-involved youth. If the recommended agreement is approved, BI will provide services to youth in-custody, youth in the community, and youth being released from the JJC facility. As part of the recommended agreement, BI will utilize approximately 143 square feet of office space at the JJC, at no cost. BI will also be required to maintain local office space, at which the proposed services will be provided to youth in the community, with supplemental services provided virtually, as needed.
REFERENCE MATERIAL:
BAI #54, June 7, 2022
BAI #7, April 27, 2021
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Agreement with BI Incorporated
CAO ANALYST:
Samantha Buck