DATE: August 25, 2026
TO: Board of Supervisors
SUBMITTED BY: Kirk Haynes, Chief Probation Officer
SUBJECT: Retroactive Agreement with California Department of Corrections and Rehabilitation for Fire Training Program
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute a retroactive Agreement with California Department of Corrections and Rehabilitation (CDCR) for the fire training program, care and housing for detained Secured Youth Treatment Facility youth at the Probation Department, performed at the Pine Grove Youth Conservation Camp in Pine Grove, CA, effective July 1, 2026, not to exceed five consecutive years until June 30, 2031, total not to exceed $239,300; and
2. Approve and authorize the Chairman to execute the Contractor Certification Clauses form, as required by CDCR, to be incorporated by reference into the Agreement; and
3. Approve and authorize the Chairman to execute the Generative Artificial Intelligence Reporting and Factsheet Reporting form, as required by CDCR, to be incorporated by reference into the Agreement.
REPORT
There is no additional Net County Cost associated with the recommended actions. Approval of the recommended actions will provide fire training program, care and housing for Probation Department (Probation) detained Secured Youth Treatment Facility (SYTF) youth, through the CDCR, and performed at the Pine Grove Youth Conservation Camp (“Fire Camp”). This item is countywide.
ALTERNATIVE ACTION(S):
If the recommended actions are not approved, the Department will not be able to continue providing a fire training program for detained SYTF youth.
RETROACTIVE AGREEMENT:
The Department has been actively working with CDCR regarding the continuation of these services since January 2026. The agreement was finalized by CDCR on July 23, 2026, and is brought to your Board on the first available Board date within the agenda item processing deadlines.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. The maximum compensation for the recommended agreement is $239,300; the costs for the recommended agreement will be funded with the ongoing Juvenile Justice Realignment Block Grant funding. The annual maximum compensation is $47,840, except for Year 2 due to it being a leap year, with its annual maximum compensation being $47,940. There are sufficient appropriations and estimated revenues available in FY 2026-27 Probation Org 3440 Recommended Budget for any potential cost incurred in the current fiscal year. Sufficient appropriations and estimated revenues will be included in future budget requests. There is currently one outstanding invoice for July 2026 in the total amount of $310.
DISCUSSION:
Pursuant to Senate Bill (SB) 823, signed into law on September 30, 2020, which phases in the closure of the Division of Juvenile Justice (DJJ) and realigns incarcerated youth to their local counties, juvenile incarceration in California juvenile state prisons has been reduced and rehabilitative programs provided to youth increased. As of January 2023, the Fire Camp’s operations transitioned to the Division of Adult Institutions and is operated jointly by CAL FIRE and CDCR. The Fire Camp remains open as a detention or placement option for juvenile court county youthful offenders ranging from ages 18 to 25 years old, and continues to offer many treatment services through contracted providers, as well as the fire training program. To place youth at the Fire Camp for the fire training program, youth must meet its criteria, and the Court must order youth placed at the Fire Camp. On September 10, 2024, the Board approved Agreement A-24-488 with CDCR to provide SYTF youth at Probation the opportunity to participate in the fire training program and services performed at the Fire Camp until June 30, 2026. There is currently one youth in the program.
Approval of the recommended actions will allow CDCR to provide SYTF youth at Probation to participate in the fire training program and services that are performed at the Fire Camp. The recommended agreement requires that the County transport and pay the costs of transportation of SYTF youth to the Fire Camp. If it is necessary to remove a County detained SYTF youth from the Fire Camp, the CDCR shall immediately remove the detained SYTF youth to a nearby juvenile hall pending pickup by County. While at the Fire Camp, CDCR shall provide basic healthcare to the detained SYTF youth, while medical costs beyond basic healthcare and dental care costs shall be the responsibility of County.
The recommended agreement provides that while each detained SYTF youth is in fire-fighting training, the County shall pay $81 per day (14 days for each detained SYTF youth); after training is completed, County shall pay $10 per day while each detained SYTF youth is housed at the CDCR Fire Camp.
The recommended agreement deviates from the County’s model contract in that it contains mutual indemnification clause, which has been reviewed by Risk Management, and does not include the County’s standard insurance language. The mutual indemnification clause makes each party responsible for losses arising from their own negligent acts. This is typical in agreements between public entities. The Department believes that the benefits provided by the recommended agreement outweigh the risk, as the County is receiving services from another public entity.
CDCR requires a signed copy of the Contractor Certification Clauses (CCC) form, which includes certifications of compliance with nondiscrimination program requirements, drug free workplace requirements, national labor relations board certifications, legal services pro bono requirement, expatriate corporations, sweat free code of conduct, domestic partner requirements, gender identity requirements, conflicts of interest, labor code/workers’ compensation, Americans with Disabilities Act, name change and corporate qualifications to do business in California, air or pollution violations, proof of authority to execute the agreement, and a payee data form requirement. CDCR also requires a signed copy of the Generative Artificial Intelligence (GenAI) Reporting and Factsheet form, which reports whether an entity uses GenAI.
CDCR previously requested to remove the agreement signature block onto their standard agreement STD 213 form as the main signature page. The STD 213 form and all attachments, in whole, will constitute the agreement. Once both parties have signed the recommended agreement, CDCR will issue a stamp approval to validate the agreement. CDCR has agreed to a full five-year term to reduce administrative workload related to processing amendments for extensions.
REFERENCE MATERIAL:
BAI #44, September 10, 2024
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Agreement with CDCR
On file with Clerk - Contractor Certification Clauses
On file with Clerk - GenAI Reporting and Factsheet
CAO ANALYST:
Fine Nai