DATE: December 14, 2021
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: Amendments to Agreements for 2021-2022 Job Order Contracting Services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute First Amendments to Agreements with:
a. Better Enterprises, Inc., for unanticipated maintenance projects, repairs, and upgrades, effective upon execution with no change to the term of June 5, 2021 through June 4, 2022 and increasing the maximum by $2,000,000 to a total of $4,000,000;
b. Durham Construction Company, Inc., for unanticipated maintenance projects, repairs, and upgrades, effective upon execution with no change to the term of June 5, 2021 through June 4, 2022 and increasing the maximum by $2,000,000 to a total of $4,000,000; and,
c. Heritage General, for unanticipated maintenance projects, repairs, and upgrades, effective upon execution with no change to the term of June 5, 2021 through June 4, 2022 and increasing the maximum by $2,000,000 to a total of $4,000,000.
REPORT
There is no additional Net County Cost associated with the recommended action. Approval will increase the maximum agreement compensations to allow the Internal Services Department - Facility Services Division (ISD - Facility Services) to fulfill requests from user departments for capital and maintenance projects in an efficient and timely manner. This item is countywide.
ALTERNATIVE ACTION(S):
If your Board does not approve the recommended action, ISD - Facility Services will not be able to procure services, and user department requests for capital and maintenance projects will be delayed.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The three agreement maximums will increase from $2,000,000 to $4,000,000. ISD - Facility Services recovers all costs associated with these services through chargebacks to user departments. Sufficient appropriations and estimated revenues are included in the ISD - Facility Services’ Org 8935 FY 2021-22 Adopted Budget and will be included in future budget requests.
DISCUSSION:
On April 27, 2021, your Board approved Agreement Nos. 20-141, 21-142, and 21-143 with Better Enterprises, Inc. (Better), Durham Construction (Durham), and Heritage General (Heritage), respectively. The agreements are for repair, remodeling, and other repetitive projects through annual job order contracts (JOCs). These annual contracts are permitted under the California Public Contract Code to allow local agencies to procure competitively bid repetitive maintenance and repair work on a significantly expedited basis, rather than using traditional informal and formal bidding procedures. The County utilizes the JOC procurement method for a variety of projects related to design and construction services.
The initial agreements were for a one-year term at a maximum compensation of $2,000,000. The maximum may be increased up to the sum authorized by Public Contract Code, section 20128.5 (currently $5,329,419). Due to unanticipated maintenance projects, repairs, and upgrades, the contracts will soon reach the maximums.
With your Board’s approval of the recommended action, the agreement maximums will increase from $2,000,000 to $4,000,000.
REFERENCE MATERIAL:
BAI #30, April 27, 2021
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - First Amendment to Agreement with Better
On file with Clerk - First Amendment to Agreement with Durham
On file with Clerk - First Amendment to Agreement with Heritage
CAO ANALYST:
Sonia M. De La Rosa