DATE: October 22, 2024
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Amendment No. 2 to Agreement for Solid Waste Planning Consulting Services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute Amendment No. 2 to Agreement No. 22-399 with Stearns, Conrad, & Schmidt, Consulting Engineers, Inc., dba SCS Engineers for consultant services related to solid waste planning and implementation of solid waste management programs compliant with both State regulations and the Fresno County Ordinance Code, assigning additional tasks to SCS Engineers, and increasing the maximum compensation amount by $200,000 to a total of $680,000.
REPORT
Approval of the recommended action will authorize an amendment to the current agreement with SCS Engineers to assist the Department of Public Works and Planning (Department) staff in evaluating and implementing various solid waste programs. This item is countywide.
ALTERNATIVE ACTION(S):
Your Board may choose not to approve the recommended action. However, doing so may delay the implementation and operation of State-mandated solid waste programs, which could subject the County to penalties from the State of $10,000 per day.
FISCAL IMPACT:
There is no Net County Cost associated with the recommended action. The recommended amendment would increase the maximum compensation amount to $680,000. Sufficient appropriations and estimated revenues are included in the Department’s Resources Division Org 9015 FY 2024-25 Adopted Budget and will be included in future Recommended Budgets for the duration of the term.
DISCUSSION:
On February 25, 2020, the Board executed Agreement No. 20-083 with SCS Engineers to assist in evaluating and implementing solid waste management programs that meet compliance with various State regulations, as well as the Fresno County Ordinance Code. Since the inception of the agreement, one of the primary roles SCS Engineers has been tasked with is providing support in the development and implementation of the County’s Senate Bill (SB) 1383 organics diversion program. SCS Engineers has met all performance standards as specified in the agreement and has been instrumental in the County’s success thus far. Notable accomplishments include creation of the organics disposal reduction ordinance adopted by the Board on June 7, 2022, completion of multiple organics and edible food recovery capacity planning studies, evaluation and development of the County’s edible food recovery program, evaluation of State-mandated reporting options, with SB 1383 regulations, and planning negotiations with the County’s Exclusive Service Area Provider (ESAP) haulers to amend the ESAP Agreements to align collection services with the requirements of SB 1383.
Accordingly, the proposed amendment allocates the additional funds necessary to further identify edible food generators, continue the County’s organics capacity planning studies and ongoing capacity analysis, provide ongoing development of education and outreach materials, provide ongoing support for various tasks associated with SB 1383 implementation, and evaluation of various other solid waste management programs.
REFERENCE MATERIAL:
BAI #38, September 6, 2022
BAI #66, June 7, 2022
BAI #13, May 17, 2022
BAI #57, February 25, 2020
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Amendment No. 2 to Agreement No. 22-399
CAO ANALYST:
Salvador Espino