DATE: January 27, 2026
TO: Board of Supervisors
SUBMITTED BY: Bernice E. Seidel, Clerk of the Board of Supervisors
SUBJECT: Quarterly Report - Administrative Policy No. 75
RECOMMENDED ACTION(S):
TITLE
Receive and file Community Outreach Expenditures which do not exceed $1,500, from October 1 through December 31, 2025, approved by County Counsel per Administrative Policy No. 75.
REPORT
The reported community outreach expenditures were submitted by Districts 1, 2, 3, 4, and 5 during the aforementioned period to County Counsel for approval per Administrative Policy No. 75 and meet the requirements whereby the expenditures do not require further approval from the Board.
ALTERNATIVE ACTION(S):
There is no viable alternative action. The reported expenditures have already been approved by County Counsel as being in accordance with Administrative Policy No. 75 and do not require further approval by the Board.
FISCAL IMPACT:
There is no increase in Net County Cost (NCC) associated with the recommended action. Expenditures by specific Districts are paid through their own individual budgets, and sufficient appropriations were included in the FY 2025-26 adopted budget for Orgs 01100101, 01100102, 01100103, 01100104, and 01100105, for Districts 1, 2, 3, 4, and 5, respectively.
DISCUSSION:
On August 8, 2017, the Board approved Administrative Policy No. 75 to allow individual Supervisors to expend portions of their individual budgets for community outreach services and programs. Under this policy, all community outreach expenditures were to be submitted to County Counsel for review and approval. For appropriate non-County business expenditures, County Counsel would refer the expenditure to the Board for final approval.
On March 11, 2025, your Board approved revisions to Administrative Policy No. 75, which allows for appropriate non-County business expenditures which do not exceed $1,500.00 to no longer require further approval from the Board and directed the Clerk of the Board to post such expenditures on the County website.
On May 6, 2025, by consensus, your Board agreed to amend your previous direction to the Clerk of the Board: as data posted on the County website is only retained temporarily, and the Board’s meeting records are kept in perpetuity, the Clerk of the Board is now directed to provide the Board a report every three months on the consent agenda of expenditures which do not exceed $1,500.00 per Administrative Policy No. 75.
Below are the Administrative Policy No. 75 expenditures which do not exceed $1,500, from
October 1 through December 31, 2025:
County Counsel Sponsoring Original Expended
Approval Date District Expenditure Amount Amount
October 2, 2025 District 5 Fresno County Sheriff’s Posse $1500.00 $1500.00
Dinner and Fundraiser
October 17, 2025 District 3 Calwa Community Cleanup Event $100.00 $105.55
October 22, 2025 District 2 Fresno Sheriff’s Memorial Foundation $800.00 $800.00
3rd Annual Auction and Dinner
November 6, 2025 District 3 Fresno/Calwa Outreach Services $1500.00 $1500.00
November 6, 2025 District 5 Fresno Area Hispanic Foundation $1000.00 $1000.00
Mariposa Winter Village
Ice Skating Rink
November 7, 2025 District 2 Saint Rest Baptist Church $1000.00 $1000.00
Thanksgiving Turkey Giveaway
November 13, 2025 District 2 144th Fighter Wing, $400 - 500 $310.15
California Air National Guard - Fresno
November 17, 2025 District 5 Clovis Rotary Club $1000.00 $1000.00
2026 Crab Feed Fundraiser
November 20, 2025 District 5 Fresno Police and Fire Chaplaincy $1500.00 $1500.00
Support Blue Run 2026
December 3, 2025 District 1 Marjaree Mason Center $500.00 $500.00
43rd Annual Top Ten
Professional Women Awards
December 3, 2025 District 4 Marjaree Mason Center $500.00 $500.00
43rd Annual Top Ten
Professional Women Awards
December 10, 2025 District 2 City of Fresno $500.00 $500.00
MLK Unity Committee
December 10, 2025 District 3 Friends of Calwa, Inc. $50.00 $50.00
Christmas Posada Event
December 16, 2025 District 5 Make-A-Wish $600.00 $600.00
Northeastern & Central California
Gala of Wishes 2026
December 18, 2025 District 3 Senior Citizens Village Christmas $1000.00 $1000.00
For any expended amounts which differed from the original listed on the AP 75 forms, the expenditures remain approved as they did not exceed $1,500.00.
REFERENCE MATERIAL:
BAI #11, May 6, 2025
BAI #7, March 11, 2025
BAI #5, August 8, 2017
ATTACHMENTS INCLUDED AND/OR ON FILE:
Community Outreach Expenditures not exceeding $1,500 - October 1 to December 31, 2025
On file with Clerk - Administrative Policy No. 75
CAO ANALYST:
George Uc