DATE: March 6, 2018
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Agreement with the City of Reedley for the Reedley City Street Improvements (Phase VIII), Community Development Block Grant Project No. 17571
RECOMMENDED ACTION(S):
TITLE
Approve and authorize Chairman to execute Agreement with the City of Reedley for the Reedley City Street Improvements (Phase VIII), Community Development Block Grant Project No. 17571 ($241,730).
REPORT
The Agreement provides Community Development Block Grant (CDBG) funding for the Reedley City Street Improvements (Phase VIII) Project, which is included in the County’s 2017-18 Action Plan as approved by your Board on August 8, 2017. This item pertains to locations in District 4.
ALTERNATIVE ACTION:
The Board may direct the City to propose a different eligible use for its CDBG funds. A different use would require an amendment to the Action Plan.
FISCAL IMPACT:
There is no Net County Cost associated with the recommended action. The total estimated project cost is $775,650. CDBG funds in the amount of $241,730 are included in the Department’s Community Development Block Grant Org 7205 FY 2017-18 Adopted Budget for the Reedley City Street Improvements (Phase VIII) Project. Of the $241,730 agreement amount, a total of $224,231 is available from the City’s 2017-18 allocation of CDBG funds as listed in the Action Plan, and the additional funds are available from the City’s remaining balance of CDBG funds. CDBG funds are provided on a reimbursement basis. The City will provide all sums of money in excess of the CDBG funds that may be necessary to complete the project.
DISCUSSION:
The U.S. Department of Housing and Urban Development (HUD) annually allocates CDBG funding to the County using a formula based on census data for the County and its partner cities. Using the same formula, the County then reallocates a portion of the CDBG funds to its partner cities through a Joint Powers Agreement (JPA) for the purpose of carrying out housing and community development activities. The JPA permits the partner cities to select eligible projects for submission to the County for consideration. Under the JPA, the County is responsible for the overall administration of the CDBG Program and for the contract management of each project receiving CDBG funds. The Agreement contains a mutual indemnity clause consistent with the JPA.
This project, which was approved by the Board of Supervisors for inclusion in the 2017-18 Action Plan, involves the reconstruction of the roadway within the project area. The project will include the installation or modification of sidewalks, crosswalks, and curb ramps to meet Americans with Disabilities Act (ADA) requirements where non-existent or non-compliant. The project also includes the replacement of an existing 8-inch asbestos cement water main with an 8-inch PVC water main, sanitary sewer repair, and upsizing storm drain main lines from 24-inch to 30-inch on Dinuba Avenue, and from 18-inch to 24-inch on East Avenue, within the project limits. Existing signs, pavement markings, curbs, gutters, sidewalks, and landscape may be modified, replaced, and/or relocated to accommodate the proposed improvements. The project is located on Dinuba Avenue from the Southern Pacific Railroad to East Avenue and on East Avenue from Dinuba Avenue to Lincoln Avenue in the City of Reedley.
In addition to providing funds for the project on a reimbursement basis, the Agreement requires the City to prepare the design plans and specifications in conformance with Federal and State regulations governing Federally-funded projects. The City will be responsible for the advertising and awarding of the project to the lowest responsible bidder and completion of the necessary construction engineering. The County agrees to review and approve the plans and specifications for compliance with Federal regulations prior to the City advertising the project for bid. The City will be responsible for maintaining the improvements after the project is completed.
Initial Study/Environmental Assessment No. 7358 was completed for the Reedley City Street Improvements (Phase VIII) Project under the provisions of the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). Based on the environmental review, the project is categorically exempt from the provisions of the CEQA Guidelines under Section 15301, Class 1 - Existing Facilities. Under Section 15301, a Class 1(c) exemption consists of the operation, repair, maintenance or minor alteration of existing public facilities involving negligible or no expansion of use, including existing highways, streets, and sidewalks. It has also been determined that the project is exempt per Section 58.34 (a)(12) of the NEPA Guidelines because the project meets the requirements for a categorical exclusion under Section 58.35 (a)(1) and (2).
OTHER REVIEWING AGENCIES:
The Agreement has been reviewed and approved by the City of Reedley.
REFERENCE MATERIAL:
BAI #10, August 8, 2017
ATTACHMENTS INCLUDED AND/OR ON FILE:
Map
On file with Clerk - Agreement with City of Reedley
CAO ANALYST:
John Hays