DATE: July 18, 2023
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Amendment I to Agreement with the City of Reedley (CDBG CV19571)
RECOMMENDED ACTION(S):
TITLE
Approve and authorize Chairman to execute Amendment I to Agreement No. 22-314 with the City of Reedley for the Reedley Senior Meals Coronavirus Aid, Relief, and Economic Security Act Community Development Block Grant Project No. CV19571, effective upon execution to complete the Project by the previously extended completion date of October 31, 2023, and increasing the maximum Coronavirus Aid, Relief, and Economic Security Act Community Development Block Grant funding by $10,168 to a total Coronavirus Aid, Relief, and Economic Security Act Community Development Block Grant funding amount not to exceed $102,341.
REPORT
Approval of the recommended action will provide additional Coronavirus Aid, Relief, and Economic Security Act Community Development Block Grant (CDBG-CV) funding for the Reedley Senior Meals (Project). The additional funds are needed to provide additional food through the Project for low and moderate-income citizens impacted by COVID-19 in the City of Reedley (City). These additional funds are available from the County’s CDBG-CV allocation included in the County’s 2019-2020 Action Plan. The total Project cost is estimated at $102,341. This item pertains to a location in District 4.
ALTERNATIVE ACTION(S):
Your Board may reject the recommended action and direct the Department of Public Works and Planning staff to use the funds for a different CDBG-CV activity. However, rejection may impact the County’s ability to meet its CDBG-CV expenditure timelines set by the U.S. Department of Housing and Urban Development (HUD).
FISCAL IMPACT:
There is no Net County Cost associated with the recommended action. The recommended amendment will increase CDBG-CV funding by $10,168; from $92,173 to $102,341. CDBG-CV funds in the amount of $10,168 from the City’s allocation are included in the Department of Public Works and Planning - CDBG Org 7205 FY 2023-24 Proposed Budget. CDBG-CV funds are provided on a reimbursement basis. The City will provide a local financial contribution in excess of the CDBG-CV funds that may be necessary to complete the Project by the previously extended completion date of October 31, 2023.
DISCUSSION:
Fresno County’s Urban County community development entitlement area received CDBG-CV funds from HUD through the CARES Act. The funds are to be used to prevent and respond to the spread of COVID-19 and other infectious diseases. Staff worked with the County Administrative Office and the six cities participating in the County’s CDBG-CV program to determine the types of projects being recommended for funding, using the available allocation of CDBG-CV funds.
The Project consists of the procurement of meals for senior citizens in the City of Reedley. The Project ensures the most vulnerable residents are receiving adequate nutrition, while minimizing those residents’ exposure to communicable disease at grocery stores or restaurants.
On July 12, 2022, the County and the City entered into Agreement No. 22-314, whereby $92,173 in CDBG-CV funds were made available to the City for the Reedley Senior Meals, Project No. CV19571. On May 19, 2023, the City submitted written notification requesting an extension of the close out date for the Project. On May 26, 2023, the Director of Public Works and Planning approved an extension to the close-out date of the Project to October 31, 2023, pursuant to the authority previously delegated to him under Section VII of the Agreement.
If approved, the recommended amendment will allow the City to continue to procure meals for senior citizens. The additional funds are available due to savings from other completed projects and represent the remainder of the City’s CDBG-CV funds.
REFERENCE MATERIAL:
BAI #53, July 12, 2022
BAI #10, April 19, 2022
BAI #18, December 15, 2020
BAI #7, July 7, 2020
BAI #7, May 26, 2020
BAI #14, June 4, 2019
ATTACHMENTS INCLUDED AND/OR ON FILE:
Location Map
On file with Clerk - Amendment I to Agreement with City of Reedley
CAO ANALYST:
Salvador Espino