DATE: March 9, 2021
TO: Board of Supervisors
SUBMITTED BY: Kari Gilbert, Director, Department of Child Support Services
SUBJECT: Budget Resolution and Budget Transfer for Facility Improvements
RECOMMENDED ACTION(S):
TITLE
1. Adopt Budget Resolution increasing the FY 2020-21 appropriations and estimated revenues for the Department of Child Support Services Org 5110 in the amount of $650,000; and
2. Approve and authorize the Clerk of the Board to execute Budget Transfer No. 14 transferring FY 2020-21 appropriations in the amount of $550,000 within the Department of Child Support Services Org 5110, from Accounts 6100 (Regular Salaries), 6400 (Retirement Contribution), 6500 (OASDI), and 6600 (Health Insurance Contribution) to Accounts 7295 (Professional & Specialized Services), 7345 (Facility Operations & Maintenance), and 7910 (Operating Transfers Out) for facility improvement projects.
REPORT
There is no increase in Net County Cost associated with the recommended actions as the Department is anticipating on receiving $650,000 of additional revenue in FY 2020-21 due to assistance provided in response to the COVID-19 pandemic. Approval of the first recommended action will increase appropriations in the Department of Child Support Services Org 5110 to cover expenditures related to the renovation of the 3rd Floor of the County Plaza Building. Approval of the second recommended action will use anticipated savings from Salaries and Benefits to also cover additional expenditures related to the 3rd Floor renovation.
ALTERNATIVE ACTION(S):
If the recommended actions are not approved by your Board, the Department of Child Support Services will be unable to cover expenditures related to the renovation of the 3rd Floor of the County Plaza Building.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. Approval of the first recommended action will increase appropriations and estimated revenues for the Department of Child Support Services Org 5110 in the amount of $650,000. Approval of the second recommended action will transfer existing FY 2020-21 appropriations to accounts 7295 (Professional & Specialized Services), 7345 (Facility Operations & Maintenance), and 7910 (Operating Transfers Out) in the amount of $550,000 to cover facility improvement costs.
DISCUSSION:
The Department of Child Support Services (DCSS) will be expanding its operations into the 3rd Floor of the County Plaza building. The 3rd Floor of the County Plaza building required extensive improvements in order to accommodate the needs and operational functions of the Department. The costs associated to the facility upgrade include both remodel costs as well as the purchase of modular office furniture.
The Department anticipates to receive additional revenue in the amount of $572,188 from assistance provided to the Department of Public Health due to DCSS staff assisting with COVID-19 related activities which is being funded by the 2020 Federal Coronavirus Aid, Relief, and Economic Security (CARES) Act for pandemic response. The Department also received $77,812 from the County Clerk/Elections due to DCSS staff assisting with November 2020 election related activities. The total amount of additional revenue the Department expects to receive is $650,000.
The Department is also requesting to transfer $550,000 savings from Salaries and Benefits to Professional & Specialized Services, Facility Operations & Maintenance, and Operating Transfers Out. A combined total of $800,000 will be allocated to the Department’s Operating Transfers Out account to cover the expected costs related to the renovation project which is being completed by the Internal Services Department, Facility Services.
REFERENCE MATERIAL:
BAI #36, March 10, 2020
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Resolution Org 5110
On file with Clerk - Budget Transfer No. 14
CAO ANALYST:
Yussel Zalapa