DATE: October 6, 2026
TO: Board of Supervisors
SUBMITTED BY: Daniel Lynch, Interim Director of General Services
SUBJECT: Second Hearing to Amend the Master Schedule of Frees, Charges, and Recovered Costs, Section 3800 - General Services
RECOMMENDED ACTION(S):
TITLE
Conduct second hearing to amend the Master Schedule of Fees, Charges, and Recovered Costs Ordinance by amending Section 3800 - General Services; waive reading of the Ordinance in its entirety; and adopt the proposed Ordinance.
REPORT
There is no additional Net County Cost associated with the recommended action, which will amend the Master Schedule of Fees, Charges, and Recovered Costs (MSF) Ordinance, Section 3800 - General Services, based on anticipated General Services Department (GSD) - Fleet Services costs for FY 2026-27. The proposed 56% rate decrease for Subsection 3803(a) - Fuel Tank Inspection Rate is a result of a one-time cost recovery amount added last fiscal year, which is no longer necessary. This item is countywide.
ALTERNATIVE ACTION(S):
Your Board may direct GSD staff not to change the rate; however, this will likely result in excess collections, requiring customer refunds.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. Amending the rate charged to public agencies will result in the collection of a portion of the revenues needed to operate Internal Service Fund 1000, Subclass 10000, Fleet Services, Org 8910.
DISCUSSION:
On September 22, 2026, your Board conducted the first hearing to amend MSF, Section 3800 - General Services.
As an Internal Services Fund, GSD must recover all operating expenses by charging public agencies for services ordered and rendered. The last update to the GSD rates was approved by your Board on October 7, 2025.
If approved by your Board, the recommended amendment to the MSF would update Subsection 3803(a) - Fuel Tank Inspection Rate from $0.62 to $0.27. The Fuel Tank Inspection Rate is passed onto public agencies that utilize the County’s fuel stations and recovers costs related to the fuel program administered by GSD-Fleet Services. The primary reason for the rate change is the removal of a one-time cost recovery associated with the purchase of fuel inventory needed to fill the County’s storage tanks. Removing this amount lowers the rate, while all other eligible program costs remain unchanged and continue to be recovered through the Fuel Tank Inspection Rate. The remaining MSF rates were reviewed and determined to remain applicable by GSD and the Auditor-Controller/Treasurer-Tax Collector, and no updates to those rates are necessary at this time.
Attachment A illustrates a comparison between the current and proposed rate. The rate has been reviewed and approved by the Auditor-Controller/Treasurer-Tax Collector. GSD has been given recommended instructions to ensure continued accuracy, including conducting a mid-year review of expenditures and making rate adjustments as needed to address material variances.
The summary of the Ordinance amendment was published timely in the Business Journal.
If adopted by your Board, the proposed rates will take effect on November 5, 2026.
REFERENCE MATERIAL:
BAI #9, September 22, 2026
ATTACHMENTS INCLUDED AND/OR ON FILE:
Ordinance
Attachment A
CAO ANALYST:
Amy Ryals