DATE: May 9, 2023
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Budget Resolutions for CSA 1S, CSA 23, CSA 34SWTP, CSA 35CD, CSA 43W and WWD 42
RECOMMENDED ACTION(S):
TITLE
1. Adopt Budget Resolutions increasing FY 2022-23 appropriations for County Service Area 1S - Tamarack Estates in the amount of $10,000 for increased operational costs.
2. Adopt Budget Resolution increasing FY 2022-23 appropriations for County Service Area 23 - Exchequer in the amount of $9,000 for increased operational costs.
3. Adopt Budget Resolution increasing FY 2022-23 appropriations for County Service Area 34 Surface Water Treatment Plant - Millerton New Town in the amount of $250,000 for increased operational costs.
4. Adopt Budget Resolution increasing FY 2022-23 appropriations for County Service Area 35CD - Timber Ridge in the amount of $15,000 for increased operational costs.
5. Adopt Budget Resolution increasing FY 2022-23 appropriations for County Service Area 43 - Raisin City in the amount of $13,000 for increased operational costs.
Sitting as the Board of Supervisors and as the Board of Directors for Waterworks District No. 42:
6. Adopt Budget Resolution increasing FY 2022-23 appropriations for Waterworks District 42 - Alluvial/Fancher in the amount of $75,000 for increased operational costs.
REPORT
Approval of the recommended actions 1 through 6, will increase FY 2022-23 appropriations, in the amount of $10,000 for County Service Area 1S (CSA 1S), Org 9302; in the amount of $9,000 for County Service Area 23 (CSA 23), Org 9163; in the amount of $250,000 for County Service Area 34 Surface Water Treatment Plant (CSA 34SWTP), Org 9322; in the amount of $15,000 for County Service Area 35CD (CSA 35CD), Org 9259; in the amount of $13,000 for County Service Area 43 (CSA 43), Org 9243; and in the amount of $75,000 for Waterworks District 42 (WWD 42), Org 9362. This item pertains to a location in District 4 and multiple locations in District 5.
ALTERNATIVE ACTION(S):
If the recommended actions are not approved for CSA 1S, CSA 23, CSA 34SWTP, CSA 35CD, CSA 43 and WWD 42, remaining appropriations will be depleted before the end of FY 2022-23, and the districts will be unable to pay for district expenditures.
FISCAL IMPACT:
There is no Net County Cost associated with any of the recommended actions.
All costs for administering CSA 1S are budgeted in Department of Public Works and Planning - CSA 1S, Org 9302 (Tamarack Estates), and all costs for CSA 1S are paid by benefit assessments and interest on cash reserves. The proposed budget resolution will increase appropriations using CSA 1S Fund 0740 general reserves by $10,000 in CSA 1S Org 9302 in the FY 2022-23 Adopted Budget.
All costs for administering CSA 23 are budgeted in Department of Public Works and Planning - CSA 23, Org 9163 (Exchequer), and all costs for CSA 23 are paid by benefit assessments, interest on cash reserves and a portion of property taxes on developed lots. The proposed budget resolution will increase appropriations using CSA 23 Fund 0790 general reserves by $9,000 in CSA 23 Org 9163 in the FY 2022-23 Adopted Budget.
All costs for administering CSA 34SWTP are budgeted in Department of Public Works and Planning - CSA 34SWTP, Org 9322 (Millerton New Town), and all costs for CSA 34SWTP are paid by fees collected by benefitting zones and interest on cash reserves. The proposed budget resolution will increase appropriations using CSA 34SWTP Fund 0830 general reserves by $250,000 in CSA 34SWTP Org 9322 in the FY 2022-23 Adopted Budget.
All costs for administering CSA 35CD are budgeted in Department of Public Works and Planning - CSA 35CD, Org 9259 (Timber Ridge), and all costs for CSA 35CD are paid by benefit assessments and interest on cash reserves. The proposed budget resolution will increase appropriations using CSA 35CD Fund 0220 general reserves by $15,000 in CSA 35CD Org 9259 in the FY 2022-23 Adopted Budget.
All costs for administering CSA 43 are budgeted in Department of Public Works and Planning - CSA 43, Org 9243 (Raisin City), and all costs for CSA 43 are paid by benefit assessments and interest on cash reserves. The proposed budget resolution will increase appropriations using CSA 43 Fund 0230 general reserves by $13,000 in CSA 43 Org 9243 in the FY 2022-23 Adopted Budget.
All costs for administering WWD 42 are budgeted in Department of Public Works and Planning - WWD 42, Org 9362 (Alluvial/Fancher), and all costs for WWD 42 are paid by water fees, and interest on cash reserves. The proposed budget resolution will increase appropriations using WWD 42 Fund 0930 general reserves by $75,000 in WWD 42 Org 9362 in the FY 2022-23 Adopted Budget.
DISCUSSION:
CSA 1 was formed in 1962 to provide community water, sewer, and snow removal services for the subdivision known as Tamarack Estates, located nine miles south of Huntington Lake. Beginning in FY 06-07 the snow removal services budget, CSA 1S, was segregated from the water and sewer services budget. The subdivision contains a total of 45 lots, 39 of which are developed, 5 are undeveloped, and one contains a 10-unit motel. CSA 1S has experienced increased expenditures due to snow removal service issues. The budgeted appropriations for CSA 1S will be increased by $10,000 using fund balance to fund operations, maintenance, and administrative costs.
CSA 23 was formed in 1970 to maintain the community water system in Exchequer Heights. This subdivision is located approximately three miles southwest of the Dinkey Creek area near the intersection of Exchequer Drive and Dinkey Creek Road. There are 16 residential parcels within the CSA 23; all but one is developed. An error occurred when appropriations were recorded. The budgeted appropriations for CSA 23 will be increased by $9,000 to correct the error and reflect the correct amount that was appropriated in the FY 2022-23 Adopted Budget.
CSA 34SWTP is set up as a separate budget that began in FY 16-17 per the rate adjustment procedure which adopted an engineer’s report to set fees and assessments within County Service Area 34 (CSA 34), and its Zones A (CSA 34A), C (CSA 34C), D (CSA 34D), F (CSA 34F) and G (CSA 34G) for the surface water treatment plant. A separate budget for the plant was determined to be the most efficient method of tracking and appropriately sharing the costs between the benefitting zones. This is because CSA 34SWTP does not collect revenues directly from the customers that use the plant. Funds for CSA 34SWTP are budgeted as operating transfers out of the funds from each zone of benefit. The water treatment plant began operations in June 2002, upon conveyance from the Developer under Settlement Agreement 02-271. The plant currently serves 394 active connections within CSAs 34A, 34C, 34D, and 34G. The plant will serve future zones of benefit within CSA 34 as the development within Millerton New Town continues. CSA 34SWTP has experienced increased expenditures due to turbidity issues. The budgeted appropriations for CSA 34SWTP will be increased by $250,000 using fund balance to fund operations, maintenance, and administrative costs.
CSA 35CD was formed in 2004 with the first budget in FY 2005-06. The Zone is located south of Shaver Lake, approximately one mile southeast of State Route 168 on Bretz Road and provides maintenance and snow removal for 0.49 miles of roadway including Timber Ridge Lane and Bretz Road. CSA 35CD has experienced increased expenditures due to unexpected road repairs. The budgeted appropriations for CSA 35CD will be increased by $15,000 using fund balance to fund operations, maintenance, and administrative costs.
CSA 43 was formed in 1991 to provide street lighting and community park maintenance. The park consists of a 0.98 acre parcel located south of Manning Avenue and east of Ormus Avenue, adjacent to Henderson Road. The park maintenance and street lighting services benefit 75 residential properties plus the Raisin City Elementary School. CSA 43 has experienced increased expenditures due to increased operational costs. The budgeted appropriations for CSA 43 will be increased by $13,000 using fund balance to fund operations, maintenance, and administrative costs.
WWD 42 was formed in 1972 to provide community water services to the residential community near Alluvial and Fancher Avenues. The subdivision is currently serving 104 residential lots. WWD 42 has experienced increased expenditures due to unexpected repairs. The budgeted appropriations for WWD 42 will be increased by $75,000 using fund balance to fund operations, maintenance, and administration costs.
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Resolution (Org 9163)
On file with Clerk - Resolution (Org 9243)
On file with Clerk - Resolution (Org 9259)
On file with Clerk - Resolution (Org 9302)
On file with Clerk - Resolution (Org 9322)
On file with Clerk - Resolution (Org 9362)
CAO ANALYST:
Salvador Espino