DATE: May 25, 2021
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner-Public Administrator
Steven E. White, Director Department of Public Works and Planning
SUBJECT: Budget Resolutions Increasing Appropriations and Revenues
RECOMMENDED ACTION(S):
TITLE
1. Adopt Budget Resolution increasing FY 2020-21 appropriations and estimated revenues for Department of Public Works and Planning Jail Improvements Org 8852 in the amount of $3,500,000 (4/5 vote);
2. Approve and authorize the Clerk of the Board to execute Budget Transfer No. 22 ($500,000) transferring appropriations from the Sheriff-Coroner-Public Administrator Org 3111, from Account 7295 (Professional & Specialized Services) to Department of Public Works and Planning Jail Improvements Org 8852 to Account 8150 (Building & Improvements);
3. Adopt Budget Resolution increasing FY 2020-21 appropriations and estimated revenues for Sheriff-Coroner-Public Administrator Org 31114000 in the amount of $1,250,000 to offset the unbudgeted cost associated with the inmate population waiting for transfer to the State Prison System due to the COVID-19 Public Health Emergency (4/5 vote);
4. Adopt Budget Resolution increasing FY 2020-21 appropriations and estimated revenues for Sheriff Org 3111 in the amount of $4,759,254 (4/5 vote);
5. Adopt Budget Resolution increasing FY 2020-21 appropriations for Special Revenue Fund Sheriff-Coroner-Public Administrator Standard and Training for Corrections Fund 0095, Subclass 17652, Org 1452 in the amount of $99,254 (4/5 vote);
6. Adopt Budget Resolution increasing FY 2020-21 appropriations for Special Revenue Fund Sheriff-Coroner-Public Administrator Debtor Assessment Fee Fund 0095, Subclass 17653, Org 1454 in the amount of $160,000 (4/5 vote);
7. Adopt Budget Resolution increasing FY 2020-21 appropriations for the Special Revenue Fund Sheriff-Coroner-Public Administrator Automated GC 26731 Fund 0095, Subclass 17654, Org 1455 in the amount of $200,000 (4/5 vote);
8. Adopt Budget Resolution increasing FY 2020-21 appropriations for the Special Revenue Fund Sheriff-Coroner-Public Administrator HIDTA Asset Forfeiture Treasury Fund 0095, Subclass 17666, Org 1467 in the amount of $200,000 (4/5 vote);
9. Adopt Budget Resolution increasing FY 2020-21 appropriations for the Special Revenue Fund Sheriff-Coroner-Public Administrator Inmate Welfare Fund 0096, Subclass 17700, Org 1500 in the amount of $3,500,000 (4/5 vote); and
10. Adopt Budget Resolution increasing FY 2020-21 appropriations for Local Revenue Fund Sheriff-Coroner-Public Administrator Trial Court Security Subaccount Fund 0271, Subclass 13020, Org 3117 in the amount of $600,000 (4/5 vote).
REPORT
There is no additional Net County Cost associated with the recommended actions. The approval of recommended action No’s. 1 and 2 will increase appropriations and estimated revenues for the Department of Public Works and Planning Jail Improvements Org 8852 for the jail infirmary renovation project and building modifications for the relocation of the Sheriff’s dispatch center.
For the period of November 6, 2020 to January 13, 2021, the Sheriff’s Office received unanticipated revenues in the amount of $1,642,562 from the State of California as payment for the temporary housing of California Department of Corrections and Rehabilitation inmates due to the COVID-19 Public Health Emergency. The approval of recommended action No. 3 will increase appropriations and estimated revenues for the Sheriff’s Org 3111 in the amount of $1,250,000 to offset the additional cost for services and supplies.
Approval of recommended actions No.’s 4 through 10 will increase the FY 2020-21 appropriations in specified Sheriff’s Special Revenue Fund (SRF) Orgs. The increases will fund Operating Transfers Out to the Sheriff’s operating Org (Org 3111) for qualifying departmental expenses. This item is countywide.
ALTERNATIVE ACTION(S):
There is no viable alternative action. If the Board does not approve the first two recommended actions, substitute funding will need to be identified for the jail infirmary renovation project and building modifications for the relocation of the Sheriff’s dispatch center. If the Board does not approve the third recommended action revenues received will not be properly recognized and the Sheriff’s Office will not be able to pay for FY 2020-21 unanticipated expenses. If the Board does not approve recommended actions four through ten, the Sheriff’s Office will not be able to utilize the restricted funding for qualifying Sheriff Org 3111 expenses.
FISCAL IMPACT:
There is no additional Net County Cost associated with the recommended actions. The approval of the first recommended action will increase appropriations and estimated revenues in Public Works and Planning Jail Improvements Org 8852 in the amount of $3,500,000 to offset the costs of the jail infirmary renovation project.
The approval of recommended action No. 2 will approve budget transfer action No. 22 and will allow the transfer of funds in the amount of $500,000 to Public Works and Planning Jail Improvements Org 8852 to purchase a new generator and complete the building modifications for the relocation of the Sheriff’s dispatch center.
For the period of November 6, 2020 to January 13, 2021, the Sheriff’s Office received unanticipated revenues in the amount of $1,642,562 from the State of California as payment for the temporary housing of California Department of Corrections and Rehabilitation inmates. The approval of recommended action No. 3 will increase appropriations and estimated revenues for the Sheriff-Coroner-Public Administrator’s Org 3111 in the amount of $1,250,000 to offset the additional cost for services and supplies. The remaining amount of $392,562 will be deposited in the general fund.
Approval of recommended action No. 4 will increase the FY 2020-21 appropriations and estimated revenues in the Sheriff Org 3111 in the amount of $4,759,254 to fund FY 2020-21 Sheriff Org 3111 qualifying expenditures through Operating Transfers-In from the following SRFs:
• Sheriff-CA St Corr Train Org 1452 ($99,254)
• Debtor Assessment Fee Org 1454 ($160,000)
• Sheriff Automated GC 26731 Org 1455 ($200,000)
• Sheriff’s HIDTA Asset Forfeiture Treasury Org 1467 ($200,000)
• Inmate Welfare Fund Org 1500 ($3,500,000)
• Trial Court Security Account Org 3117 ($600,000)
Recommended Action No’s 5 through 10 will fund the Operating Transfers Out to the Sheriff Org 3111.
Approval of recommended action No. 5 will increase the FY 2020-21 appropriations in the Sheriff-A St Corr Training Org 1452 in the amount of $99,254. This total includes the estimated revenue to be received along with the current available fund balance of Standard and Training for Corrections Special Revenue Fund 0095, Subclass 17652.
Approval of recommended action No. 6 will increase the FY 2020-21 appropriations in the Debtor Assessment Fee Org 1454 in the amount of $160,000. The total includes the estimated revenue to be received along with the available current fund balance of Debtor Assessment Fee Special Revenue Fund 0095, Subclass 17653.
Approval of recommended action No. 7 will increase the FY 2020-21 appropriations in the Sheriff Automated GC 26731 Org 1455 in the amount of $200,000. The total includes the estimated revenue to be received along with the available current fund balance of Sheriff Automated GC 26731 Special Revenue Fund 0095, Subclass 17654.
Approval of recommended action No. 8 will increase the FY 2020-21 appropriations in the Sheriff’s HIDTA Asset Forfeiture Treasury Org 1467 in the amount of $200,000. The total includes the estimated revenue to be received along with the available current fund balance of HIDTA Asset Forfeiture Treasury Special Revenue Fund 0095, Subclass 17666.
Approval of recommended action No. 9 will increase the FY 2020-21 appropriations in the Inmate Welfare Fund Org 1500 in the amount of $3,500,000. The total includes the estimated revenue to be received along with the available current fund balance of Inmate Welfare Fund Special Revenue Fund 0096, Subclass 17700.
Approval of recommended action No. 10 will increase the FY 2020-21 appropriations in the Trial Court Security Account Org 3117 in the amount of $600,000. The total includes the estimated revenue to be received along with the current available fund balance of Trial Court Security Subaccount Local Revenue Fund 2011 Special Revenue Fund 0271, Subclass 13020.
DISCUSSION:
The Sheriff’s Office administers the IWF and earns commissions on inmate telephone calls, inmate purchase of commissary items and interest earned by the IWF balance is expended by the Sheriff primarily for the benefit, education, and welfare of the inmates confined within the jail. Any funds that are not needed for the welfare of the inmates may be expended for the maintenance of County jail facilities. Maintenance of County jail facilities may include, but is not limited to, the salary and benefits of personnel used in the programs to benefit the inmates. This includes, but is not limited to education, drug and alcohol treatment, library services, accounting, and other programs deemed appropriate by the Sheriff.
The Jail infirmary renovation will create a thirty (30) bed unit to include four (4) detoxification rooms, a nurse’s station and a transitional ramp to the existing main Jail corridor. The modifications will meet all American’s with Disabilities (ADA) standards and will be funded using the Inmate Welfare Trust Fund (IWF). The approval of the first recommended action will increase appropriations and estimated revenues in Public Works and Planning Jail Improvements Org 8852 in the amount of $3,500,000 to offset the costs of this project. The approval of recommended actions No. 4 and No. 8 will approve an allocation of $3,500,000 from the IWF Special Revenue Fund Org 1500 and increase appropriations and revenues in Sheriff’s Org 3111 to facilitate the reimbursement to Public Works. The estimated timeframe to complete this project is thirty-six (36) months.
In the spring of 2021, the County’s Emergency Medical Dispatch services relocated to a new building. The current building located at Kings Canyon and Maple near the County Maintenance facility will be modified and will serve as the Sheriff’s Office Dispatch Center. The approval of recommended action No. 2 will approve budget transfer action No. 22 and will allow the transfer of funds in the amount of $500,000 to purchase a new generator and complete the building modifications.
On March 23, 2021, the Board approved Salary Resolution No. 21-058 to offset the unbudgeted cost associated with the inmate population waiting for transfer to the State Prison System due to the COVID-19 Public Health Emergency with the unanticipated revenues received in the amount of $3,223,669 for the period from July 1, 2020 through November 5, 2020.
Pursuant to emergency authority granted to the Governor under the Emergency Services Act and the California Department of Corrections and Rehabilitation (CDCR) Secretary under Cal Penal Code section 2900(b) the County of Fresno received $1,642,562 from the State of California for the period of November 6, 2020 to January 13, 2021, for the temporary housing of State inmates during the COVID-19 Public Health Emergency. Approval of the recommended action No. 3 will increase appropriations and revenues for Sheriff’s Org 31114000 to offset the unbudgeted services and supplies for the cost of housing the inmates awaiting transfer to the State Prison System.
In FY 2015-16 departments began to budget appropriations to transfer funds out of SRF Orgs into operating Orgs for qualifying operational expenses. Approval of the recommended action No’s 4 through 9 will allow the transfer of funds from SRF Orgs to reimburse the Sheriff Org 3111 as follows:
• To offset the expenditures for Correctional Officers core training courses from the Standard and Corrections Training grant from the Board of State and Community Corrections Sheriff-CA St Corr Training Fund Org 1452 ($99,254).
• To offset expenditures for the Sheriff’s Civil Division’s cost for vehicle fleet replacement and equipment, maintenance and civil process operations, including data systems and consultant services from the Debtor Assessment Fee Fund Org 1454 ($160,000).
• To offset expenditures for the Sheriff Civil Division’s cost for the implementation, maintenance, and purchase of auxiliary equipment and furnishings for automated systems or other non-automated operations equipment and furnishings from the Civil Automation Fund Org 1455 ($200,000).
• To offset expenditures approved by the HIDTA Governing Board for multiple, local State and Federal agency operations including but not limited to the task force’s wiretap, surveillance tools from the HIDTA Asset Forfeiture Treasury Org 1467 ($200,000)
• To offset expenditures for the Jail infirmary from the Inmate Welfare Fund Org 1500 ($3,500,000).
• To offset expenditures for Court Services Unit from the Trial Court Security Subaccount from the Local Revenue Fund Org 3117 ($600,000).
These amounts were not included in the Sheriff SRF Orgs adopted budgets.
REFERENCE MATERIAL
BAI #24, March 23, 2021
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Budget Resolutions
On file with Clerk - Budget Transfer No. 22
CAO ANALYST:
Yussel Zalapa