DATE: April 25, 2023
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director, Internal Services/Chief Information Officer
John Zanoni, Sheriff-Coroner-Public Administrator
SUBJECT: First Amendment to Lease Agreement with Sheriff’s Foundation for Public Safety
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute First Amendment to Lease Agreement with Sheriff’s Foundation for Public Safety, for the premises located at 7633 North Weber Avenue, Fresno, CA, to be used by the Sheriff’s Office as a firearms shooting range, with no change in term of January 1, 2021 through December 31, 2026 and increasing the maximum by $339,600 to a total of $657,600.
REPORT
There is no additional Net County Cost associated with the recommended action, which will allow the Fresno County Sheriff’s Office to continue utilizing exclusive and non-exclusive space at the Sheriff’s Foundation for Public Safety’s (SFPS) facilities as a firearms shooting range. The increased funding under the recommended Amendment will address higher than anticipated facility usage and maintenance obligations by the Sheriff’s Office. This item pertains to a location in District 2; however, the impact is countywide.
ALTERNATIVE ACTION(S):
If your Board does not approve the recommended action, the Sheriff’s Office will not be able to meet its training needs, or its groundskeeping and maintenance obligations.
RETROACTIVE AGREEMENT:
The recommended Amendment is retroactive to March 1, 2023. This item is coming before your Board within the agenda item deadlines after staff was notified of the need to amend the lease to account for increased usage of this facility.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The recommended Amendment will increase total compensation by $339,600 to a total of $657,600. Sufficient appropriations and estimated revenues are included in the Sheriff’s Office Org 3111 FY 2022-23 Adopted Budget, and will be included in future budget requests. As of March 1, 2023, an amount of $158,100 has already been spent on the Lease Agreement.
DISCUSSION:
On December 31, 2020, the Director of Internal Services executed Lease Agreement No. D-21-021 with SFPS, for the exclusive and non-exclusive use of SFPS’s premises as a firearms shooting range (Agreement). The Agreement was for a potential term of six years, for the period of January 1, 2021 through December 31, 2026. The Sheriff’s Department has identified additional opportunities for training and facility usage, which includes an increase in obligation for facility maintenance. The proposed Amendment is designed to address the Sheriff’s Office’s additional needs.
ISD is now requesting that the current Lease Agreement be amended as the proposed monthly rent now exceeds the delegated authority of the Director of Internal Services.
The proposed increase to facility usage will allow the Sheriff’s Office to host the annual Module Academy at the facility. The Sheriff’s Office has also held significant additional trainings during the Summer of 2022. These trainings are anticipated to continue for the foreseeable future. Groundskeeping and maintenance of the premises was previously performed by utilizing inmate workers. Due to the COVID-19 public health emergency, and to limit the spread in jail facilities, this practice was discontinued and the Sheriff’s Office now needs to secure groundskeeping and maintenance services. The recommended Amendment is retroactive to March 1, 2023, the date the Sheriff’s Office began paying for these additional services.
Approval of the recommended Amendment will increase the maximum compensation to account for anticipated increased facility use and maintenance obligations. All other terms remain unchanged.
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - First Amendment to Lease Agreement with SFPS
CAO ANALYST:
Ahla Yang