DATE: April 23, 2024
TO: Board of Supervisors
SUBMITTED BY: John Zanoni, Sheriff-Coroner-Public Administrator
SUBJECT: Salary Resolution Amendment and Agreement with
Washington Unified School District
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute Agreement with Washington Unified School District (WUSD), effective April 23, 2024, for the Sheriff’s Office to provide law enforcement services at two WUSD school sites, for a term of an approximately two-year and three-month base contract and two optional one-year extensions, total not to exceed $1,598,036;
2. Approve Amendment to the Salary Resolution adding one Deputy Sheriff position to provide law enforcement services for WUSD to the Sheriff-Coroner-Public Administrator Org 3111, effective April 29, 2024, as reflected in Appendix “D”; and
3. Adopt Budget Resolution increasing FY 2023-24 appropriations and estimated revenues for the Sheriff-Coroner-Public Administrator Org 3111 in the amount of $266,244 to provide law enforcement services to WUSD.
REPORT
There is no additional Net County Cost associated with the recommended actions. Approval of Recommended Action 1 will approve and authorize an Agreement with WUSD for the Sheriff’s Office to provide law enforcement services at two WUSD school sites, with the assignment of one Deputy Sheriff position during the term of the recommended Agreement. Approval of Recommended Actions 2 and 3 will add a Deputy Sheriff position and increase appropriations and estimated revenues for salary and benefits. Although the WUSD boundaries exist in Districts 1, 3, and 4, Thisthis item pertains to a locations in District 31.
ALTERNATIVE ACTION(S):
If the recommended agreement is not approved, the Sheriff’s Office will not be able to provide these services to WUSD on these terms.
FISCAL IMPACT:
There is no additional Net County Cost associated with the recommended actions. Approval of the recommended actions will increase appropriations and estimated revenues for Sheriff-Coroner-Public Administrator Org 3111 up to $266,244 in revenue and the one-time vehicle cost reimbursement ($87,500) from WUSD for law enforcement services provided by one Deputy Sheriff for up to 2,080 at the approved Master Schedule of Fees rates for FY 2023-24. This revenue agreement will be for five consecutive school years, which may increase but is not limited to an estimated 10% each fiscal year beginning FY 2023-24 as follows:
• FY 2023-24 567.27 hours @ 135.04 = $76,604 + $87,500 = $164,104
• FY 2024-25 2,080 hours @ 148.54 = $308,963
• FY 2025-26 2,080 hours @ 163.40 = $339,872
• FY 2026-27 2,080 hours @ 179.74 = $373,859
• FY 2027-28 2,080 hours @ 197.71 = $411,237
On November 28, 2023, your Board approved the amendment to the MSF rates as recommended, with the decrease of one percent (1%) since FY 2022-23, from $136.12 for Deputy III regular hourly rate to $135.12 and increase of five percent (5%) from $73.17 to $76.58 for overtime hourly rate.
Sufficient appropriations and estimated revenues will be included in future budget requests.
The associated position will be deleted, should funding be discontinued.
DISCUSSION:
The Sheriff’s Office will provide law enforcement services to WUSD. The assigned deputy’s duties will include intervention, prevention, education, and enforcement activities at WUSD. The recommended agreement will provide these services for 2,080 hours per year, through June 30, 2028. The Sheriff’s Office currently provides similar law enforcement services to Central Unified School District, City of San Joaquin at the six Golden Plains Unified School District schools, Fresno Unified School District, and Riverdale Joint Unified School District. The recommended agreement also provides that WUSD will pay for the cost of a Sheriff’s Office patrol vehicle, and equipment, background check, polygraph, and psychiatric evaluation costs for the new Deputy Sheriff who will be hired to perform these services.
If MSF rates increase or change during the term of the recommended agreement, the agreement provides that the updated rates will automatically apply to the services provided when those updated rates are effective.
The recommended agreement requires mutual indemnification, contrary to County practice. However, the Sheriff’s Office believes the benefits outweigh the risks as the foregoing requirements are similar to the requirements the County places on contractors providing services to the County. The Sheriff’s Office recommends approval of the recommended agreement as a prudent business decision. Furthermore, the Sheriff’s Office feels that the insurance requirements are appropriate, given that the County is the service provider.
REFERENCE MATERIAL
BAI #37, November 28, 2023
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Agreement with WUSD
Salary Resolution Amendment - Appendix D
On file with Clerk - Budget Resolution Org 3111
CAO ANALYST:
Fine Nai