DATE: February 25, 2020
TO: Board of Supervisors
SUBMITTED BY: Dawan Utecht, Director, Department of Behavioral Health
SUBJECT: Agreement with San Diego State Research Foundation for Community
Planning Process Around Transition Aged Youth Innovation Programs
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for Community Planning Process Around Transition Aged Youth Innovation Programs for the Department of Behavioral Health; and
2. Approve and authorize the Chairman to execute an Agreement with San Diego State University Research Foundation for Community Planning Process Around Transition Aged Youth Innovation Programs, effective upon execution through June 30, 2020, total not to exceed $92,001.
REPORT
Approval of the recommended actions will waive the competitive bidding process and allow the Department’s contracted provider to provide Community Planning Process Around Transition Aged Youth (TAY) Innovation (INN) Programs utilizing the Human-Centered Design Thinking model. This service will be funded with Mental Health Services Act (MHSA) Innovations Community Program Planning Process (INN CPPP) funds, with no increase in Net County Cost.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, the Department of Behavioral Health will not receive any additional TAY data and demographics to develop INN programs for the TAY population.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
The Department’s request to suspend the competitive bidding process is consistent with Administrative Policy No. 34 as San Diego State University Research Foundation (SDSURF) is the only vendor that provides Community Planning Process Around TAY INN Programs utilizing the HCDT model. SDSURF has knowledge and experience in performing HCDT work specifically for INN Projects for consideration and/or approval by the Mental Health Services Oversight and Accountability Commission (MHSOAC) and has conducted similar projects recently for other California counties. Based on this information, a letter of interest was not necessary. The Internal Services Department - Purchasing concurs with the Department’s request to suspend the competitive bidding process.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The maximum compensation of the agreement is $92,001 and will be fully funded with MHSA INN CPPP funds. Sufficient appropriations and estimated revenues are included in DBH’s Org 5630 FY 2019-20 Adopted Budget.
DISCUSSION:
MHSA’s INN component provides California Counties the opportunity to develop and test new, unproven mental health models. Five percent (5%) of each county’s MHSA budget is set aside for INN programs. Legislation requires local Counties to revert (return) funds to the State that have not been spent within the required 3-year time frame for the primary MHSA programs. Due to the lack of guidance on amounts subject to reversion and a process to revert funds, a one-time legislation (Assembly Bill 114) was passed on July 10, 2017 allowing Counties to submit a plan by July 1, 2018 for expending their respective funds that are subject to reversion by June 30, 2020.
On September 25, 2018, your Board approved of the Department’s Mental Health Services Act Assembly Bill 114 (Statute of 2017) Plan to Spend.
On June 18, 2019, you Board approved of the Departments MHSA Annual Update (FY 2018-19) which allocated up to $750,000 of INN funding to be used for efforts supporting and enhancing Community Planning Process related to developing INN Plans over the next five years ($150,000 annually).
The Community Planning Process around the TAY population will be completed using the HCDT model to develop at least one youth driven INN project. SDSURF developed the interactive process for health and human services professionals to identify ways to generate new ideas and solve complex problems using Design Thinking. Participants are led through each step of the HCDT process with an explanation of the deliverable, an exercise to apply the knowledge, and a discussion to address what they learned. In addition, the HCDT model engages hard to reach and underserved populations by disseminating sessions and workshop invitations and follow up to key community organizations, stakeholders, individuals and community members in an accessible, culturally proficient manner. Empathizing with diverse people, and defining the problems in our communities, participants use divergent thinking to create multiple solutions for human-centered problems.
Upon approval by your Board, the recommended agreement will become effective upon execution through June 30, 2020. The agreement can also be terminated without cause by County, Contractor or Department Director, or designee, upon thirty (30) days advance written notice of an intention to terminate the agreement.
REFERENCE MATERIAL:
BAI # 36, June 18, 2019
BAI # 36, September 25, 2018
ATTACHMENTS INCLUDED AND/OR ON FILE:
PD-048 Suspension of Competition Acquisition Request
On file with Clerk - Agreement with San Diego State Research Foundation
CAO ANALYST:
Ronald Alexander