DATE: November 16, 2021
TO: Board of Supervisors
SUBMITTED BY: Delfino E. Neira, Director, Department of Social Services
SUBJECT: Amendment I to Agreement with Community Action Partnership of Madera County
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute Amendment No. 1 to Agreement with Community Action Partnership of Madera County for Homeless Services, extending the term by six months from December 31, 2022 to June 30, 2023 and increasing the maximum by $59,514 to a total of $719,994.
REPORT
There is no additional Net County Cost associated with the recommended action which will allow the Department of Social Services to add Coronavirus Aid, Relief, and Economic Security Act Emergency Solutions Grants (ESG-CV) funds, administered by the California Department of Housing and Community Development (HCD), to the existing homeless services agreement to prevent, prepare for, and respond to Coronavirus, and adjust the budgets for future terms to match actual allocations This item pertains to Madera County.
ALTERNATIVE ACTION(S):
Should your Board elect not to approve the recommended action, Community Action Partnership of Madera County (CAPMC) will not be able to fully expend the new ESG-CV or the 2020 ESG funding as allocated, planned services will not be provided, and the funds will be at risk of recapture.
FISCAL IMPACT:
There is no Net County Cost associated with the recommended action. The maximum amount of Agreement No. 20-160 ($719,994) will be fully offset with ESG ($537,360) and ESG-CV ($182,634) funds administered by HCD. There is no match requirement for the ESG-CV funds and CAPMC will provide the dollar-for-dollar match required by ESG funds. Sufficient appropriations and estimated revenues are included in the Department’s Org 5610 FY 2021-22 Adopted Budget and will be included in future budget requests.
DISCUSSION:
On April 28, 2020, your Board approved Agreement No. 20-160 with CAPMC for ESG homeless services in Madera County. This agreement included anticipated annual funding from HCD for optional terms. From January 1, 2021 through August 31, 2021, CAPMC has assisted a monthly average of 86 individuals with street outreach, 5 households with rapid rehousing, and 13 households with emergency shelter, case management, and navigation services. In addition, from program implementation through August 31, 2021, CAPMC assisted 28 households exit to permanent housing.
On January 12, 2021, your Board approved revenue Agreement No. 21-012, making available $1,008,100 in ESG-CV funds administered by HCD, and subsequently, On July 13, 2021, your Board approved Amendment I to Agreement No. 21-012 for round two of ESG-CV funds, making available an additional $1,512,000 in ESG-CV funds. These funds were provided to prevent, prepare for, and respond to the Coronavirus among individuals and families who are experiencing homelessness or receiving homeless assistance, with priority given to non-entitlement areas who do not receive Federal ESG funding on an annual basis, within the service area. Non-entitlement areas include Clovis, Coalinga, Firebaugh, Huron, Parlier, Orange Cove, San Joaquin, and Madera County.
In July of 2020, the Department applied, on behalf of the Fresno Madera Continuum of Care (FMCoC), for 2020 ESG funding. However, the revenue agreement for funding was not received until June of 2021. On August 10, 2021, your Board approved Agreement No. 21-308, making available $282,746 in HCD administered ESG funds to be expended by July 7, 2022.
Due to the continued need for homeless services in Madera County while awaiting the 2020 ESG funding, and the truncated time period in which to spend the ESG-CV funds, $182,634 in ESG-CV funds for rapid rehousing, emergency shelter, and homeless prevention was provided to CAPMC. The recommended Amendment adds these funds to the agreement. The contract terms for FY 2021-22 were separated to create a better division of ESG and ESG-CV funds and the contract term budget, beginning November 16, 2021, was adjusted by $2,451 to align it with the ESG funds awarded in the 2020 ESG Notice of Funding Availability. Finally, the final budget term was adjusted to reflect the amounts allocated to the FMCoC in the 2021 HCD ESG NOFA.
REFERENCE MATERIAL:
BAI #51, August 10, 2021
BAI #38, July 13, 2021
BAI #38, January 12, 2021
BAI #41, April 28, 2020
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Amendment I to Agreement
CAO ANALYST:
Yussel Zalapa