DATE: July 12, 2022
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Agreement with Geo-Logic Associates to Prepare Detection Monitoring Reports for American Avenue, Coalinga, and Southeast Regional Disposal Sites
RECOMMENDED ACTION(S):
TITLE
Approve and authorize Chairman to execute an Agreement with Geo-Logic Associates to prepare State-required detection monitoring reports for the American Avenue, Coalinga, and Southeast Regional Disposal Sites effective July 12, 2022, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $245,620.
REPORT
Approval of the recommended action will allow the Department of Public Works and Planning - Resources Division to have an agreement with Geo-Logic Associates. The vendor will provide for the preparation of the State-required detection monitoring reports and electronic submittal of these reports supporting data into the State’s GeoTracker system for the three sites listed above. These reports are required by the California Regional Water Quality Control Board (RWCQB), in accordance with the Monitoring and Reporting Programs contained within the Waste Discharge Requirements (WDR) for each of these sites. This item pertains to locations in District 1 and District 4.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, the County would not be able to comply with the requirement from Federal, State, and local regulations that mandate specific monitoring and regulatory reporting of detection monitoring reports, resulting in fines up to $10,000 per day per violation.
FISCAL IMPACT:
There is no Net County Cost associated with the recommended action. The Disposal Sites are maintained through the American Avenue Disposal Site Enterprise Budget, Fund / Subclass / Org, 0700 / 15000 / 9026; the Coalinga Disposal Site Enterprise Budget, Fund / Subclass / Org, 0710 / 15000 / 9028; and the Southeast Regional Disposal Site Enterprise Budget, Fund / Subclass / Org, 0720 / 15000 / 9020. Sufficient appropriations are included in FY 2022-23 Proposed Budget and will be included in the budget request for the term’s duration.
DISCUSSION:
The County is required to perform periodic groundwater monitoring at County Disposal Sites by California Code of Regulations, Title 27, Chapter 3, Subchapter 3, and site-specific Waste Discharge Requirements (WDRs) issued by the RWQCB. Results of these monitoring events are required to be submitted to the RWQCB in detection monitoring reports, which are used to detect potential environmental impacts from waste disposal. Failure to prepare and submit these detection monitoring reports constitutes noncompliance with the WDRs and can result in the imposition of the civil monetary liability by the State.
The State Water Resources Control Board adopted regulations effective January 01, 2005, that require the electronic submittal of information for groundwater cleanup programs into the State’s GeoTracker database system, including these detection monitoring reports.
A scope of work was prepared and the Purchasing Division of the Department of Internal Services issued Request for Quotation RFQ No. 22-052 on March 22, 2022. The bidders provided a bid for Basic Services and Extra Services. Two firms responded to the RFQ:
Vendor Basic Services Extra Services Total
Geo-Logic Associates $39,124 $10,000 $49,124
Golder Associates USA $52,800 $10,000 $62,800
The allocation for Extra Services is incorporated into the Agreement, as in previous agreements, to address unforeseeable, required responses to regulatory agencies. The amount is determined by the cost of one extra annual report for each site, which is what historically has been required.
Department of Public Works and Planning staff evaluated the qualification and proposed fees. Geo-Logic Associates has been deemed the most responsive, responsible bidder whose quotation has been determined to be the most advantageous to the County.
REFERENCE MATERIAL:
BAI #52, June 06, 2017
BAI #25, March 13, 2012
BAI #22, March 7, 2006
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Agreement with Geo-Logic Associates
CAO ANALYST:
Salvador Espino