DATE: December 14, 2021
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Agreement with City of Mendota (CDBG 20471)
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an Agreement with the City of Mendota for the Mendota Rojas Pierce Park, Community Development Block Grant Project No. 20471, effective upon execution through May 16, 2023, total Community Development Block Grant funding amount not to exceed $575,222.
REPORT
Approval of the recommended action will provide Community Development Block Grant (CDBG) funding for the Mendota Rojas Pierce Park (Project), included in the County’s 2020-21 Action Plan approved by your Board on April 28, 2020, and the 2021-22 Action Plan approved by your Board on May 11, 2021. The Project consists of expanding Rojas Pierce Park to the west, adding a baseball field, two soccer fields, restroom and concession facilities, and sports field lighting. Irrigation, landscaping, drinking fountains, fencing, shade structures, and appurtenant utilities will be installed. The County will provide $575,222 in CDBG funds for the Project, and the City will provide a local financial contribution of $840,211 in excess of the CDBG funds necessary to complete the Project, which will be completed by May 16, 2023. This item pertains to a location in District 1.
ALTERNATIVE ACTION(S):
Your Board may direct the City to propose a different eligible use for its CDBG funds; however, a different use would require an amendment to the County’s 2020-21 and 2021-22 Action Plans for CDBG funds.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The Project’s total estimated cost is $1,415,433, which includes construction; design and construction engineering; and contingency, permits, and miscellaneous. CDBG funds in the amount of $575,222 are included in the Department’s - CDBG Org 7205 FY 2021-22 Adopted Budget. The funds are provided on a reimbursement basis. The City will provide a local financial contribution of $840,211 in excess of the CDBG funds necessary to complete the Project, which will be completed by May 16, 2023.
DISCUSSION:
The U.S. Department of Housing and Urban Development (HUD) annually allocates CDBG funding to the County using a formula based on census data for the County and its partner cities. Using the same formula, the County then reallocates a portion of the CDBG funds to its partner cities through a Joint Powers Agreement (JPA) for the purpose of carrying out housing and community development activities. The JPA permits the partner cities to select eligible projects for submission to the County for consideration. Under the JPA, the County is responsible for the overall administration of the CDBG Program and for the contract management of each project receiving CDBG funds. The Agreement contains a mutual indemnity clause consistent with the JPA.
The Project was approved by the Board for inclusion in the 2020-21 and 2021-22 Action Plans, and consists of expanding Rojas Pierce Park to the west, adding a baseball field, two soccer fields, restroom and concession facilities, and sports field lighting. Irrigation, landscaping, drinking fountains, fencing, shade structures, and appurtenant utilities will be installed. The Project is located on the north side of Smoot Avenue, between Gregg Ct. and Amador St. in Mendota. The improvements will provide expanded and improved sports and recreational facilities for the residents of the City. The Project is expected to be completed by May 16, 2023.
If necessary, in addition to providing local funds in excess of the CDBG funds for the Project, the recommended agreement requires the City to prepare design plans and specifications that conform to Federal and State regulations governing Federally-assisted projects. The City will also be responsible for advertising and awarding of the Project to the lowest responsible bidder, and completion of the necessary construction engineering. The County agrees to review and approve the plans and specifications for compliance with Federal regulations prior to the City advertising the Project for bid. The City agrees to maintain the Project after completion.
A Mitigated Negative Declaration was completed by the City for the Project under the provisions of the California Environmental Quality Act (CEQA), State Clearinghouse Number 2019069051. A Notice of Determination was filed with the Fresno County Clerk on July 24, 2019.
Environmental Review No. 8064 was completed under the provisions of the National Environmental Policy Act (NEPA), and includes all phases planned for the Project. Based on the environmental review, A Finding of No Significant Impact (FONSI) per 24 CFR Section 58.36 of the HUD NEPA Guidelines was made for the project, and a Combined Notice of Finding of No Significant Impact and Intent to Request Release of Funds was published on September 13, 2021.
OTHER REVIEWING AGENCIES:
The City of Mendota reviewed and approved the recommended agreement on October 26, 2021.
REFERENCE MATERIAL:
BAI #5, April 28, 2020
BAI #8, May 11, 2021
ATTACHMENTS INCLUDED AND/OR ON FILE:
Location Map
On file with Clerk - Agreement with City of Mendota
CAO ANALYST:
Ron Alexander