DATE: May 25, 2021
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner-Public Administrator
Hollis Magill, Interim Director of Human Resources
SUBJECT: Amendment to Agreement No. A-21-025, COVID-19 Testing
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute First Amendment to Agreement No. A-21-025 with Pinnacle Training Systems, LLC, which replaced Agreement No. A-20-295-1 that terminated on December 30, 2020, to adjust the populations to be tested, extend the term by 6 months to December 31, 2021 and increasing the maximum by $1,083,400 to a total not to exceed $3,749,000.
REPORT
There is no increase in Net County Cost associated with the recommended action as Coronavirus Aid, Relief, and Economic Security (CARES) Act Coronavirus Relief Fund (CRF) monies will be utilized to cover the costs associated with the recommended amendment. The California Department of Corrections and Rehabilitation (CDCR) has mandated that all inmates transferred from a jail to CDCR must have a negative COVID test within 4 days of transfer. As Pinnacle Training Systems, LLC (Pinnacle) can guarantee results with a 24-hour turn around, this amendment is recommended for approval to not disrupt jail operations. The recommended amendment expands the testing population to include incarcerated population, increases the contract maximum, and extends the term of the agreement to December 31, 2021. This item is countywide.
ALTERNATIVE ACTION(S):
There is no viable alternative action. Should your Board choose to not approve the recommended action, COVID-19 testing will be disrupted at County facilities and the County’s incarcerated population waiting to be transferred to CDCR will not be tested under this agreement.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action as the costs associated with this emergency contract and the amendment are fully offset with funding from the CARES Act CRF. The Consolidated Appropriations Act, 2021, extended the period during which recipients may incur eligible costs that may be covered using payments from the CRF to December 31, 2021 (Division N, Title X, Section 1001). Approval of the recommended action will increase the contract maximum by $1,083,400 to a total not to exceed $3,749,000. The rate per test is currently $155.
DISCUSSION:
On August 4, 2020, your Board approved Agreement No. A-20-295 with Pinnacle for COVID-19 testing services.
On November 24, 2020, a retroactive First Amendment to this Agreement was approved by your Board to provide authority for those tests that were not stipulated in the initial Agreement, to add the number of tests to be provided at your Board’s direction and to expand testing services to household members of employees and at additional County sites. Agreement A-20-295, as amended by Agreement No. A-20-295-1, terminated on December 30, 2020.
Since the authorization of the First Amendment, which provided the County further flexibility in the testing of County employees and their household members, the availability of CARES Act CRF funding has been extended from the initial date of December 30, 2020 to December 31, 2021.
On January 26, 2021, a retroactive agreement was approved by your Board to allow the County to continue uninterrupted testing at multiple County sites through June 30, 2021.
Approval of the recommended action provides the County an additional six months of testing services, expands testing to the County’s incarcerated population, and increases the Agreement maximum by $1,083,400 to a total not to exceed $3,749,000.
REFERENCE MATERIAL:
BAI #26 January 26, 2021
BAI #41 November 24, 2020
BAI #6 August 4, 2020
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Amendment I to Agreement
CAO ANALYST:
Yussel Zalapa