DATE: January 21, 2020
TO: Board of Supervisors
SUBMITTED BY: Kirk Haynes, Chief Probation Officer
SUBJECT: Agreement with Fresno Unified School District
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a retroactive revenue Agreement with Fresno Unified School District to provide partial funding for services provided by nine Deputy Probation Officers assigned to various Fresno Unified School District school campuses, effective July 1, 2019, not to exceed five consecutive years, which includes a one-year base contract and four optional one-year extensions, total not to exceed $1,687,500.
REPORT
There is no additional Net County Cost associated with the recommended actions. Fresno Unified School District (FUSD) will provide a total of $337,500 annually in funding toward the nine Deputy Probation Officer positions. The remainder of the direct costs for these positions will be funded with Juvenile Justice Crime Prevention Act (JJCPA) funds. The total for all five years of the agreement is $1,687,500. The Fresno County Probation Department and FUSD recognize the benefit of collaborating to provide services and have Deputy Probation Officers participate on the Police/Sheriff/Probation teams located on school campuses. Due to the collaborative nature of this agreement, the Department recommends your Board deviate from the County policy requiring full cost recovery (including indirect costs). This practice is consistently applied to similar agreements with other school districts. This item is countywide.
ALTERNATIVE ACTION(S):
If your Board does not approve the recommended action, the Probation Department will not have sufficient funding to continue providing on-campus services to FUSD.
RETROACTIVE AGREEMENT:
The Probation Department has been in discussions with FUSD regarding continuing to provide on campus services. The agreement is being brought before your Board on the first available Board date within the established deadlines after FUSD’s internal processing was completed.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The total cost for the nine Deputy Probation Officers is $1,287,385, and includes $1,183,885 in salaries and benefits, and $103,500 in estimated services and supplies, which includes vehicle, radio, and cell phone costs. FUSD will provide a total of $337,500 towards the costs of the nine Deputy Probation Officers salaries and benefits, with the remaining $949,885 funded with JJCPA funds. Based on the Probation Department’s current indirect rate of 25.96% of salary and benefits, the indirect costs associated with the nine Deputy Probation Officer positions are $307,337. It is recommended that FUSD’s portion of the indirect costs not be charged due to the collaborative nature of the agreement, and due to the fact that the Deputy Probation Officers are providing supervision to minors who reside within the school district’s boundaries. The portion of the indirect cost that can be paid for with JJCPA funds is limited to 0.5% ($4,749) per JJCPA funding requirements. Therefore, the Net County Cost for the indirect cost is $302,588. FUSD will provide $337,500 toward the cost of the DPO positions for each year of the agreement for a maximum of $1,687,500 for five years. Sufficient appropriations, estimated revenues, and Probation indirect cost for these positions are included in Probation’s FY 2019-20 Adopted Budget Org 3430.
DISCUSSION:
FUSD desires the Fresno County Probation Department to assign nine Deputy Probation Officers to various FUSD school campuses to provide probation services and participate on the Police/Sheriff/Probation teams. The Deputy Probation Officers assigned to the Police/Sheriff/Probation teams work with FUSD staff in monitoring school attendance, maintaining school safety, supervising probationers, serving as a liaison between the school and the courts, directly supervising student activity, and screening students for various programs.
Deputy Probation Officers were first paired with Police Officers/Deputy Sheriffs on school campuses during the 1993-94 school year. Since its inception, the goal has been to promote campus safety and positive citizenship and behaviors in the school, home and community. The relationship that has been developed between FUSD and the Police/Sheriff/Probation Teams is designed to be preventative in nature. The primary focus is a collaborative effort to closely monitor juvenile probationers attending the school campuses while developing and implementing school-based prevention and intervention programs.
The recommended agreement with the FUSD differs from the County's model contract in that it contains a mutual hold harmless clause, which has been reviewed and approved by Risk Management. This has the effect of making each party responsible for losses arising from their own negligent acts. The recommended agreement is for one year with four one-year renewals upon written approval by both parties, which also differs from the model contract of three years with two one-year renewals. This will allow the Probation Department to review available JJCPA funding each year before renewing for an additional year. The previous agreement with FUSD for FY 2018-19 was approved by your Board on August 7, 2018 for services provided by nine Deputy Probation Officers.
REFERENCE MATERIAL:
BAI # 8 - August 7, 2018
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Agreement with FUSD
CAO ANALYST:
Samantha Buck