DATE: April 13, 2021
TO: Board of Supervisors
SUBMITTED BY: Delfino E. Neira, Director, Department of Social Services
SUBJECT: Mid-Year Budget Adjustments
RECOMMENDED ACTION(S):
TITLE
Adopt Budget Resolutions increasing the FY 2020-21 appropriations and estimated revenues for:
a. Domestic Violence Org 1123 in the amount of $50,000 (4/5 vote);
b. Homeless Services Org 1132 in the amount of $3,675,284 (4/5 vote);
c. Housing and Disability Advocacy Org 1133 in the amount of $26,589 (4/5 vote);
d. California Census 2020 Org 1134 in the amount of $8,778 (4/5 vote);
e. CESH COSR Org 1136 in the amount of $33,334 (4/5 vote);
f. Department of Social Services Org 5610 in the amount of $5,529,867 (4/5 vote);
g. 1991 Realign- CalWORKs MOE Org 5247 in the amount of $10,072,104 (4/5 vote);
h. 1991 Realign- Family Support Org 5248 in the amount of $6,947,381 (4/5 vote);
i. Department of Social Services CalWORKs Org 6310 in the amount of $17,019,485 (4/5 vote);
j. Protective Services Subaccount Org 6210 in the amount of $1,608,748 (4/5 vote); and,
k. Aid to Families with Dependent Children- Foster Care Org 6410 in the amount of $1,608,748 (4/5 vote).
REPORT
There is no additional Net County Cost associated with the recommended action. Approval of the recommended action will allow the Department of Social Services to adjust budgets due to an increase in funding from several Special Revenue Funds (SRF) to Org 5610. Approval will also provide sufficient appropriations and estimated revenues to offset mandated assistance costs in CalWORKs and Foster Care with 1991 Realignment (Orgs 5247 and 5248) and 2011 Realignment (Org 6210). This item is countywide.
ALTERNATIVE ACTION(S):
There are no viable alternative actions. If the recommended action is not approved, the Department will not have sufficient appropriations or estimated revenues to reimburse contracted payments and fund assistance payments through the end of FY 2020-21.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action.
The recommended action increases appropriations and estimated revenues:
a. ($50,000) in the Domestic Violence Org 1123, which experienced higher than anticipated revenue collection in FY 2020-21, the appropriations increase is necessary to fund Operating Transfers Out for the contract with Marjaree Mason Center;
b. ($3,675,284) in the Homeless Services Org 1132 using fund balance associated with Homeless Emergency Aid Program (HEAP) funding to cover allowable costs;
c. ($26,589) in the Housing and Disability Advocacy (HDAP) Org 1133, which experienced a higher reimbursement through the Interim Assistance Reimbursement (IAR) Program;
d. ($8,778) in the California Census 2020 Org 1134, which received higher than anticipated revenue;
e. ($33,334) in the California Emergency Solutions Housing (CESH) Capitalized Operating Subsidy Reserve (COSR) Org 1136, which were received FY 2020-21 for landlord mitigation;
f. ($5,529,867) in the Department’s Org 5610. The General Fund Org 5610 will issue payments for contracted services, which will be covered by funds in the SRFs and the Project Roomkey program;
g. ($10,072,104) in the 1991 Realign- CalWORKs Maintenance of Effort Org 5247 to allow for the receipt of additional revenues;
h. ($6,947,381) in the 1991 Realign- Family Support Org 5248 to allow for the receipt of additional revenues;
i. ($17,019,485) in CalWORKs Org 6310 in the amounts of the combined 1991 Realignment SRFs expected expenditures;
j. ($1,608,748) in the Protective Services Subaccount for 2011 Realignment Org 6210; and,
k. ($1,608,748) in Dependent Children- Foster Care Org 6410 in the Protective Services Subaccount expected expenditures.
DISCUSSION:
The Department administers funds generated by marriage license fees, court ordered debt revenue, and court fines and fees imposed by the courts for domestic violence cases of which 92% of the funds generated are designed to be distributed to qualified shelter-based domestic violence programs and 8% shall be retained by the County to fund administrative costs associated with managing Domestic Violence Org 1123.
Homeless Services Org 1132 contains HEAP funding, which was authorized by Senate Bill 850 (Chapter 48, Statutes of 2018), and is a $500 million block grant program designed to address the homelessness crisis throughout California and is available to Continuum of Cares and cities with populations over 330,000. The Fresno Madera Continuum of Care (FMCoC) was allocated $9,501,363 in funding with a minimum of 5% ($475,069) set aside for youth homeless services. The Department is serving as the Administrative Entity on behalf of the FMCoC. On December 4, 2018, a resolution declaring a shelter crisis for the County of Fresno was approved by your Board in order to receive funding for new project-based services under HEAP, and a retroactive standard agreement for the HEAP grant was executed on February 12, 2019.
The HDAP Org 1133 is comprised of IAR funds which counties recover from Social Security Income (SSI) to offset the cost of temporary assistance. These funds can be reinvested back into the program.
On March 12, 2019, your Board approved a standard agreement with California Complete Count - Census 2020 Office for county outreach activities to promote participation in the census. The Department, as the lead department designated by the County Administrative Officer at the end of January 2019, received a funding allocation for outreach activities (Org 1134).
Approval of the recommended action will allow the SRF Orgs to transfer out to reimburse the Department’s Org 5610 via revenue Operating Transfers In. The recommended action will address the increase in contracted expenditures in Org 5610. One of these programs includes Project Roomkey, which was approved on December 1, 2020 and provides support for operations and rehousing activities for current or former Project Roomkey participants.
Funds received in the CalWORKs MOE Org 5247 and Family Support Org 5248 are received in lieu of State General Fund; therefore, the additional revenues in this fund are not considered additional revenue to offset Department and CalWORKs costs but rather a replacement of State General Fund dollars. Higher than expected revenues are being accounted for in this increase which will be used to cover CalWORKs Org 6310 costs. The increase in the CalWORKs MOE and Family Support orgs has prompted an increase to appropriations and budgeted transfers to the General Fund to reimburse expenses paid through the CalWORKs Org 6310.
Funds received in the Protective Services Subaccount Org 6210 are received as part of the 2011 Realignment which helps fund Aid to Families with Dependent Children- Foster Care Org 6410. Higher than anticipated revenues are being accounted for in this increase which will be used to cover Foster Care Org 6410 costs.
REFERENCE MATERIAL:
BAI #26.1, March 12, 2019
BAI #8, December 4, 2018
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Resolutions (11)
CAO ANALYST:
Sonia M. De La Rosa