DATE: August 20, 2024
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Amendment II to Master Agreement for Non-Hazardous Illegal Roadside Waste Removal Services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute Amendment II to Master Agreement No. 23-644 for non-hazardous roadside waste removal services, effective upon execution with no change to the term of November 28, 2023 through June 30, 2028 and increasing the maximum compensation by $500,000 per fiscal year to a total not to exceed $7,500,000 for the potential approximate five-year term (4/5 vote).
REPORT
Your Board’s approval of the recommended action to increase maximum compensation will allow the County, through the Department of Public Works and Planning (Department), to remove an increased amount of roadside waste throughout County unincorporated areas, County-owned right of way, easements, and County-maintained roads. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action item, the current funding and level of service will remain the same as was established under Master Service Agreement No. 23-644 executed on November 28, 2023, and Amendment I to the Agreement executed on January 9, 2024.
RETROACTIVE AGREEMENT:
The recommended Amendment is retroactive to June 28, 2024 because the Department determined on that date that the funds remaining for the first contract term may not cover the amount of work performed in June, including removing roadside waste, cleanup of homeless encampments, and abatement actions.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The Department’s FY 2023-24 has sufficient appropriations and revenues to cover the increase due to this amendment. The County Administrative Office Org 2540 contains estimated revenues and appropriations in the FY 2024-25 Budget. Funds for the increase, due to this amendment, will be included in future budget request for the duration of the Master Agreement.
Public Works and Planning Roads Org 4510, will fund only the disposal of waste dumped directly on the public travel right of way that creates a public hazard, as determined by the Department.
Approval of the recommended action will increase the spending limit to $1,500,000 for each year (or partial first year) of the term of November 28, 2023 through June 30, 2026. If extended for one additional year, the total amount for four years is not to exceed $6,000,000. If extended for a second additional year, the maximum compensation payable to the recommended Amendment II is $7,500,000 over a potential five-year period.
DISCUSSION:
Your Board approved Master Agreement No. 23-644 on November 28, 2023, entering into an Agreement for Non-Hazardous Waste Removal with the following ten (10) contractors: (1) Mr. Clean Junk Removal; (2) Junk King; (3) PARC; (4) Mid Valley Disposal; (5) Those Junk Movers; (6) Loyalty Hauling Services; (7) 1-800-Got-Junk; (8) Top Junk; (9) Junk Masterz; and (10) John’s Demolition & Clean Up Services. On that same date, your Board directed the Department to return immediately with an amendment increasing compensation by an additional $500,000 per contract term, which your Board approved on January 9, 2024 as Amendment I, Agreement No. 24-031 to this agreement. The volume of illegal dumping has increased above original expectations and requires additional funding through a second amendment to Agreement No. 23-644 to ensure timely and comprehensive remediation of illegal dump sites.
Additionally, only the following contractors have performed work under and remain on the Agreement: (1) Junk King; (2) PARC; (3) Those Junk Movers; (4) Loyalty Hauling Services; (5) Junk Masterz; and (6) John’s Demolition & Clean Up Services.
The recommended Amendment II to Master Agreement No. 23-644 will remain a non-exclusive agreement. The County reserves the right to engage or to not engage any of the Contractors in any part of the County under the recommended Master Agreement, and to engage any other person or entity for the same or similar services under any other agreement, or hire its own forces, in any part of the County.
REFERENCE MATERIAL:
BAI #46 January 9, 2024
BAI #70 November 28, 2023
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Amendment II to Master Agreement No. 23-644
CAO ANALYST:
Salvador Espino