DATE: June 20, 2023
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Agreement with BSK Associates for State-Mandated Analytical Water Testing
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an Agreement with BSK Associates, to provide State-mandated analytical water testing services for County disposal sites effective June 20, 2023, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $438,480.
REPORT
Approval of the recommended agreement with BSK Associates, will provide the required State-certified laboratory testing necessary to conduct the mandated water analyses for County disposal sites. These analyses are required by the California Regional Waste Quality Control Board in accordance with the Monitoring and Reporting Programs contained within the site-specific Waste Discharge Requirements for each site. This item is Countywide.
ALTERNATIVE ACTION(S):
No viable alternative exists. The analytical waster testing services are mandated by the State.
FISCAL IMPACT:
Sufficient appropriations are included in the FY 2022-23 budget as follows: $88,883 in the American Avenue Disposal Site Enterprise Org 9026; $23,667 in the Southeast Regional Disposal Site Enterprise Org 9020; $12,506 in the Coalinga Disposal Site Enterprise Org 9028; and $5,774 in the Resources Division Budget Org 9015 (for the closed Del Rey ($2,887) and Riverdale ($2,887) disposal sites) and will be requested in subsequent budgets for the duration of the contract term.
DISCUSSION:
The County is mandated to perform groundwater analyses at County disposal sites by California Code of Regulations, Title 27, Chapter 3, Subchapter 3, and Waste Discharge Requirements for each site issued by the California Regional Waste Quality Control Board.
On October 11, 2022, the Internal Services Department Purchasing Division, issued Request for Quotation (RFQ) No. 23-011, asking bidders to provide a cost for Basic Services, twenty percent (20%) added for unforeseen disposal site analytical requirements in the form of Extra Services. The bid closed on November 7, 2022, with only one firm responding to the RFQ: BSK Associates.
Laboratory Basic Services Extra Services Total Contract Cost
BSK Associates $365,400.00 $73,080.00 $438,480.00
The Department of Public Works and Planning Resources Division staff performed a detailed review of the bid submittal relative to the requirements contained in the RFQ and recommends that BSK Associates be awarded the agreement, as they are the only responsive, responsible bidder and their bid is reasonable.
REFERENCE MATERIAL:
BAI #51, November 14, 2017
BAI #32, March 19, 2013
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Agreement with BSK Associates
CAO ANALYST:
Salvador Espino