DATE: November 18, 2025
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Retroactive Amendment No. 2 to Master Agreement for Waste Tire Hauling and Disposal Service
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute retroactive Amendment No. 2 to Master Agreement No. 22-046 with American Refuse, Inc. and West Coast Rubber Recycling, Inc. for the provision of waste tire hauling services, effective upon execution with no change to the original term of September 12, 2021, through September 11, 2026, removing annual contract limits and increasing the contract maximum by $25,000 to a total of $1,050,000.
REPORT
Approval of the recommended action will eliminate the annual maximum compensation of $205,000 and increase the contract maximum to $1,050,000 on Master Agreement No. 22-046 to provide waste tire hauling services at the American Avenue Disposal Site (AADS). This item is countywide.
ALTERNATIVE ACTION(S):
If your Board does not approve the recommended action, the County will be unable to compensate American Refuse, Inc. and West Coast Rubber Recycling, Inc. for the unexpected increase in service demands. This may jeopardize the continued provision of timely and environmentally responsible waste tire disposal and recycling services, potentially placing the County in violation of applicable state and local regulations.
RETROACTIVE AGREEMENT:
The recommended amendment is retroactive to July 1, 2025, to authorize payment for ten Year Four invoices between July 11, 2025, and August 19, 2025, totaling $29,500, along with approximately $1,200 in accrued finance charges pending approval of the amendment. In July 2025, AADS experienced a notable surge in tire volume at the landfill, reflecting the County's ongoing need for accessible tire disposal option for both residents and businesses. AADS, Roads Maintenance and Operations, and Solid Waste and Recycling divisions incurr...
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