DATE: June 23, 2020
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner-Public Administrator
SUBJECT: Agreement with Tyler Technologies, Inc. for Sheriff's Civil Division Software
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute an Agreement with Tyler Technologies, Inc. for the purchase of a software platform for the Civil Unit data management system, effective upon execution, not to exceed five consecutive years, total not to exceed $583,318; and
2. Adopt Budget Resolution increasing FY 2019-20 appropriations and estimated revenues for the Sheriff-Coroner-Public Administrator's Org 3111 in the amount of $511,300 for the purchase of a Civil Division software platform and to purchase furniture and computer equipment for the Civil Unit (4/5 vote); and
3. Adopt Budget Resolution increasing the FY 2019-20 appropriations in the Sheriff-Coroner-Public Administrator's Automated GC 26731 Org 1455 in the amount of $511,300 (4/5 vote).
REPORT
There is no increase in Net County Cost associated with the recommended actions. The Sheriff's Office Automated Special Revenue Fund (SRF) is recommended for the reimbursement of expenditures for the purchase of a replacement Civil Unit software platform and the expenses for the furnishing of Civil Division offices and replacement computers for the Sheriff's Civil Unit. The Sheriff's Automated SRF may be used to purchase operating equipment for the Sheriff's Civil Division. This item is countywide.
ALTERNATIVE ACTION(S):
There is no viable alternative action. The Sheriff's Office current Civil Unit's software platform is nearing end-of-life, and a replacement system is necessary for the continued operation of the Civil Unit's functions. If the recommended actions are not approved, the Sheriff's Office will not be able to reimburse expenses for the new software platform purchase and the remaining furnishings of the Civil Division's offices and replacement computers for Civil...
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