DATE: September 21, 2021
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner, Public Administrator
Robert W. Bash, Director of Internal Services-Chief Information Officer
SUBJECT: Agreement with Cook's Communications Corp. for Vehicle Upfitting
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to suspend the competitive bid process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances, as Cook's Communications Corp. is the only local authorized parts and service provider meeting specified requirements; and
2. Approve and authorize the Chairman to execute a retroactive Agreement with Cook's Communications Corp. to provide vehicle upfitting parts and services for the Sheriff-Coroner-Public Administrator's Office and Internal Services Department, effective August 1, 2021 through July 31, 2026, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $6,000,000.
REPORT
There is no increase in Net County Cost associated with the recommended actions. The Sheriff-Coroner-Public Administrator's Office (Sheriff's Office) and Internal Services Department (ISD) are in need of vehicle upfitting parts and services used primarily for law enforcement vehicles. The recommended agreement provides for a continuation of these services with the current vendor, Cook's Communications Corp. (Cook's). This item is countywide.
ALTERNATIVE ACTION(S):
There are no viable alternative actions. If the recommended actions are not approved, the user departments will not be able to obtain specified parts and service in the most timely, efficient, and cost-effective manner for the necessary upfitting of law enforcement vehicles.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
Sheriff's Office and ISD request the Board to waive the competitive bidding process consistent with Administrative Policy No. 34. Cook'...
Click here for full text