Date: February 10, 2026
TO: Board of Supervisors
SUBMITTED BY: Sanja Bugay, Director, Department of Social Services
SUBJECT: Agreement with the CalSAWS Consortium and Gainwell Technologies, LLC for One-Time Setup Costs for Electronic Return Mail Notification Services
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34), determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a Sole Source Acquisition is warranted due to unusual or extraordinary circumstances, and that the best interests of the County would be served by entering into an Agreement with the CalSAWS Consortium and Gainwell Technologies, LLC as the CalSAWS Consortium is a Joint Powers Authority formed by all 58 California Counties; and
2. Approve and authorize the Chairman to execute a County Purchase Agreement with the CalSAWS Consortium and Gainwell Technologies, LLC for the one-time setup costs for Electronic Return Mail Notification services on behalf of the County, effective March 1, 2026, with ongoing costs to be absorbed by the CalSAWS Consortium County Share of Cost, total cost not to exceed $7,500.
REPORT
There is no increase in Net County Cost associated with the recommended actions. Approval of the recommended actions will allow the Department to receive Electronic Return Mail Notification services from the California Statewide Automated Welfare System (CalSAWS) Consortium and Gainwell Technologies, LLC, which will reduce the time required to identify and update mail marked as "Undeliverable" in CalSAWS. The cost of the purchase will be offset primarily through existing State and Federal allocated funds. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, the Department will continue to follow current business processes regarding returned mail. Without Electronic Return Mail Notification services, th...
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