DATE: October 22, 2024
TO: Board of Supervisors
SUBMITTED BY: Edward Hill, Chief Operating Officer/Interim Director of Internal Services/Chief Information Officer
SUBJECT: Agreement with Samsara, Inc. for GPS services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an Agreement with Samsara, Inc., through a cooperative agreement with Sourcewell, for products and services related to vehicle tracking, effective October 22, 2024, not to exceed three consecutive years, total not to exceed $936,969.
REPORT
There is no additional Net County Cost associated with the recommended action, which will allow the Internal Services Department - Fleet Services division (ISD-Fleet) to contract with Samsara, Inc. (Samsara), through a cooperative agreement through Sourcewell, for real time active Global Positioning System (GPS) vehicle tracking services for County assets. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, ISD-Fleet would not have an efficient method of transitioning the entire fleet to active vehicle tracking services and County assets would remain at risk.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. Costs associated with the recommended agreement will not exceed $936,969 for the total three-year term and are covered through charges to user departments. Sufficient appropriations and estimated revenues are included in the ISD-Fleet Org 8910 FY 2024-25 Adopted Budget and will be included in future budget requests.
DISCUSSION:
ISD-Fleet's heavy-duty equipment is currently monitored by passive global positioning system (GPS) services. In late 2023, ISD-Fleet experienced several asset thefts at rural Public Works & Planning (PWP) Yards. Passive GPS services are inadequate for recovering assets due to the limited range and lack of option to track assets once they have left the PWP yard. ISD-Fleet has made the decision to secure activ...
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