DATE: February 11, 2025
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Amendment to Consultant Agreement with Area West Environmental, Inc.
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute Amendment No. 1 to Agreement No. 20-514 with Area West Environmental, Inc. for environmental consultant services related to the North Fork over San Joaquin River Bridge Replacement Project, Federal Project No. BRLS-5942(279), extending the term by eleven years (ten-year base contract with one optional one-year renewal), from December 15, 2026 to December 15, 2037, and increasing the maximum amount by $260,505 to a total of $934,189.
REPORT
Approval of the recommended action will extend the performance period of the agreement for an additional maximum eleven-year term to allow the consultant to complete the environmental work and provide technical expertise during construction. On December 10, 2020, Area West Environmental, Inc. was selected as the most qualified environmental consultant following a Request for Proposal process. This item pertains to a location in District 5.
ALTERNATIVE ACTION(S):
If the recommended action is not approved, the agreement will expire by its terms on December 14, 2026, and the project will be delayed, jeopardizing Federal funds. In addition, selecting a different consultant would have a significant negative impact on the design of the project due to the break in continuity.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The Federal Highway Bridge Program (HBP) provides 88.53% funding for the North Fork over San Joaquin River Bridge Replacement project, with the remainder of the costs being covered by the County's SB-1 Allocation. Sufficient appropriations and estimated revenues for the project are included in the Department of Public Works and Planning - Roads Org 45104513 FY 2024-25 Adopted Bu...
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