DATE: October 20, 2026
TO: Board of Supervisors
SUBMITTED BY: Mike Kerr, Director of Information Technology/Chief Information Officer
SUBJECT: Retroactive Agreement with Microsoft Corporation
RECOMMENDED ACTION(S):
TITLE
Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34) determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a Sole Source-Suspension of Competition is warranted, and that the best interests of the County would be served by entering into an agreement with Microsoft Corporation as Microsoft Corporation is the sole provider of Unified Support services for their proprietary software and products; and
Approve and authorize the Chairman to execute a retroactive sole source Agreement with Microsoft Corporation for Unified Support services, effective October 12, 2026, through October 11, 2027, total not to exceed $276,000.
REPORT
There is no additional Net County Cost associated with the recommended actions, which will allow the County to suspend the competitive bidding process under AP 34 and to enter into a retroactive sole source Agreement with Microsoft Corporation (Microsoft) for Unified Support services, which provides ongoing maintenance and technical support services for Microsoft products used by the County. This item is countywide.
ALTERNATIVE ACTION(S):
There is no viable alternative action. Should your Board not approve the recommended actions, the County will not have maintenance and technical support for Microsoft proprietary products and software, such that there is no other entity able to provide support.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
It is requested that the County find under AP 34 that an exception to the competitive bidding requirement is satisfied, and a Sole Source-Suspension of Competition is warranted as Microsoft is the sole provider of Unified Support services for their proprietary software and products. Based on this, a lett...
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