DATE: November 4, 2025
TO: Board of Supervisors
SUBMITTED BY: Raymond T. Hunter, Director, General Services Department
SUBJECT: Agreement with Sunbelt Rentals, Inc.
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute an Agreement with Sunbelt Rentals, Inc., through a cooperative agreement with Omnia Partners, for equipment and tool rental services, effective upon execution for an approximate three-year initial term with two optional one-year renewals through April 30, 2030, total not to exceed $1,750,000; and
2. Adopt Budget Resolution increasing FY 2025-26 appropriations and estimated revenues for General Services Department Fleet Services Org 8910 in the amount of $350,000 for rental equipment and tools to maintain and repair County buildings and grounds as necessary to meet departmental needs and demands (4/5 vote).
REPORT
There is no additional Net County Cost associated with the recommended actions. The first recommended action will allow the County, with oversight from its General Services Department - Fleet Services Division (GSD-Fleet), to contract with Sunbelt Rentals, Inc. (Sunbelt) for equipment and tool rental services to maintain and repair County buildings and grounds through a cooperative agreement between Omnia Partners (OMNIA) and Sunbelt.
The second recommended action will ensure that GSD-Fleet has sufficient appropriations and estimated revenues in the FY 2025-26 Fleet Services Org 8910 Adopted Budget to fund anticipated costs associated with the recommended Agreement. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the first recommended action, your Board may instead direct staff to release a competitive bid to secure equipment and tool rental services. In the interim, should there be a need for renting equipment or tools, staff would require a short-term Purchase Order or would need to identify another cooperative agreement to address present needs. Additionally, your Board can ...
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