DATE: January 27, 2026
TO: Board of Supervisors
SUBMITTED BY: Kirk Haynes, Chief Probation Officer
SUBJECT: Retroactive Agreement with UKG Kronos Systems, LLC
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34) determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a suspension of competition is warranted due to unusual or extraordinary circumstances as UKG Kronos Systems, LLC has provided automated personnel scheduling for the Juvenile Justice Campus since 2013 and that the best interests of the County would be served by entering into an Agreement with UKG Kronos Systems, LLC;
2. Approve and authorize the Chairman to execute a retroactive Agreement with UKG Kronos Systems, LLC to continue providing automated scheduling services for the Juvenile Justice Campus, effective January 25, 2026, through October 24, 2030, total not to exceed $125,823.
REPORT
There is no increase in Net County Cost associated with the recommended actions. Approval of the recommended agreement will provide services to fully sustain the ongoing need for an automated scheduling system to manage the unique 24/7/365 scheduling requirements at the Juvenile Justice Campus (JJC). This item is countywide.
ALTERNATIVE ACTION(S):
If the recommended actions are not approved, the Probation Department (Department) will not be able to utilize UKG Kronos Systems, LLC's (UKG) automated scheduling system for the JJC. This would require a Request for Proposal (RFP), resulting in the use of additional County resources and create a lapse in services.
SUSPENSION OF COMPETITION:
It is requested that the County find under Administrative Policy No. 34 that an exception to the competitive bidding requirement is satisfied, and a suspension of competition is warranted due to unusual or extraordinary circumstances as it was determined that UKG is the only vendor that met all of the needs required ...
Click here for full text