DATE: October 22, 2024
TO: Board of Supervisors
SUBMITTED BY: Edward Hill, Chief Operating Officer/Interim Director of Internal Services/Chief Information Officer
SUBJECT: Agreement with Zetron, Inc.
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an Agreement with Zetron, Inc. through a cooperative agreement with National Association of State Procurement Officials to provide public communication products, services, and solutions for Zetron-brand dispatch and communication systems, effective November 1, 2024, through October 31, 2029, for a five-year term, total not to exceed $1,175,000.
REPORT
There is no additional Net County Cost associated with the recommended action, which will allow the Internal Services Department, Information Technology Division (ISD-IT) to contract with Zetron, Inc. (Zetron) through a cooperative agreement for Zetron to provide public communication products, services, and solutions for Zetron-brand dispatch and communication systems. This item is Countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended Agreement, ISD-IT would be without an efficient method of obtaining Zetron-brand dispatch and communication system products and support. Your Board could instruct staff to issue a competitive bid for these parts and services, however that will create a lapse in maintenance, support, and the availability of parts, for current Zetron-brand dispatch equipment owned and operated by the County.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The maximum compensation for the recommended Agreement is $1,175,000 and will be funded by chargebacks to user departments. Sufficient appropriations and estimated revenues are included in the ISD-IT Org 8905 FY 2024-25 Adopted Budget and will be included in subsequent budget requests.
DISCUSSION:
Pursuant to Chapter 4 of the County's Purchasing Manual, the County is able to join other public entitie...
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