DATE: November 8, 2022
TO: Board of Supervisors
SUBMITTED BY: Hollis Magill, Director of Human Resources
SUBJECT: Agreement with Acclamation Insurance Management Services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an Agreement with Acclamation Insurance Management Services for workers' compensation third party claims administration and selected ancillary services effective January 1, 2023, not to exceed five years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $12,276,277.
REPORT
Approval of the recommended action will provide for Third Party Administration (TPA) and associated ancillary services for the County's self-insured Workers' Compensation Program. The recommended Agreement is for a three-year base period and may be extended for two additional one-year periods. As with the current TPA agreement, the cost of this agreement will be part of program costs recovered through the Risk Management workers' compensation rates. This item is countywide.
ALTERNATIVE ACTION(S):
There is no viable alternative option. The agreement with the incumbent vendor, Acclamation Insurance Management Services (AIMS) will expire on December 31, 2022. After a thorough review of bidder proposals, it has been determined that the services offered by AIMS will best meet the needs and requirements of the County.
FISCAL IMPACT:
Sufficient appropriations for this agreement have been included with Human Resources Risk Management Org 8925 FY 2022-23 Adopted Budget. The maximum cost associated with this agreement is $7,227,491 over the three-year base period. The cost for the fourth and fifth years shall not exceed $2,500,430 and $2,548,356 respectively. As with the current TPA contract, the cost of this agreement will be part of program costs recovered through the Risk Management Internal Services Fund (ISF) workers' compensation rates.
DISCUSSION:
In the 56-year history of the County's Self-In...
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