DATE: September 6, 2022
TO: Board of Supervisors
SUBMITTED BY: Hollis Magill, Director of Human Resources
SUBJECT: Agreement with George Hills Company
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to suspend the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances as George Hills Company is the only provider with specific knowledge of the County's General Liability Program; and
2. Approve and authorize the Chairman to execute an Agreement with George Hills Company for general liability third party claims administration effective September 6, 2022, not to exceed four years, which includes a two-year base contract, and two optional one-year extensions, total not to exceed $700,000.
REPORT
There is no additional Net County Cost associated with the recommended actions, which will provide for Third Party Administration (TPA) for the County's self-insured General Liability Program. The recommended Agreement is for a two (2) year base period and may be extended for two additional one-year periods. The cost of this agreement will be part of program costs recovered through the Risk Management general liability rates. This item is countywide.
ALTERNATIVE ACTION(S):
The Board can reject the recommended firm; however, this would result in a reduction of the capacity to appropriately handle the administration of the County's most important general liability claims.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
The Department's request to waive the competitive bidding process is consistent with Administrative Policy No. 34. The selected TPA has provided the specialized expertise and availability to effectively administer the County's general liability claims since 2021. In addition, George Hill Company has extensive experience of over 30 years in TPA administration. The services in this Agreement are representative of additional claims administration serv...
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